Recall of Depository Material
Authority to Issue a Recall or Return of Depository Material
The U.S. Congress entrusts the Government Publishing Office (GPO) with the stewardship of depository materials, both as tangible property and as intellectual property for free distribution and public use. On occasion, GPO may issue a recall notice for a specific publication(s). Only the Public Printer of the United States, the Superintendent of Documents, or their agents (other GPO staff) may order Federal depository libraries to remove documents from Federal depository collections. When Federal agencies order GPO to remove access to previously released publications, GPO works closely with the agency to ensure that the request falls within the boundaries listed in 44 U.S.C. §1902.
Reasons for Recall
Federal agencies may ask GPO to remove a publication from public access for reasons of:
- National security
- Incorrect or misleading information in a publication
- Protection of public interest (e.g., publication contains personally sensitive information)
- Defective publication
GPO will update related catalog records in the Catalog of U.S. Government Publications to reflect the change in public access.
GPO may ask libraries to return a publication to GPO due to printing or binding problems. Note that GPO might ask for a document to be returned to us for disposal at the agency request. GPO may opt to distribute a revised or corrected copy. Alternatively, GPO may try to correct the problem with the original publication and return it to the owning library. This return process involves the library providing ownership information and GPO keeping track of that information, but doing so minimizes the amount of work needed for library staff to return the publication to the library shelf.
During a recall, there are three types of actions the Federal agency author may request depository libraries to take, listed below.
- Return: Depositories return publications to GPO. The Federal agency or GPO may pay shipping costs.
- Destruction: Depositories must destroy the publication(s) by the best available means, such as shredding. If your depository does not have access to a shredder, your library staff must cut the publication into strips so that no one can read the information. Depositories must secure publications subject to destruction until the time of shredding, especially when a third party is handling the shredding.
- Withdrawal/Hold for Further Instruction: Depositories pull publications from public access and temporarily store them securely until GPO receives further guidance from the Federal agency. GPO will notify libraries of the final action required.
Specific instructions about a recall request are included in an official letter from the Superintendent of Documents. GPO may distribute this letter in depository shipment boxes for libraries that receive tangible material. Typically GPO announces it through the FDLP News and Events Email Alert Service. Read the letter and the announcement carefully as there may be additional actions required based on the request from the Federal agency or from GPO.
Depositories must comply with all instructions issued by GPO in a timely manner and may be required to verify compliance. Upon the publication’s issuing agency’s request, GPO may ask your library to fill out a brief survey to verify that your library complied with the instructions or to confirm that your library never received the publication.
A library may not make a copy of the recalled publication for library or other use.
Active Recall Notices
- There are no active recalls at this time.
Archived Recall Notices
- United States Coast Guard Phase II Withdrawal
- U.S. Coast Guard historic military registers
- Official Army National Guard Register, U.S. Army Register, Air Force Register Recall Notice
- Marine Corps Publications Electronic Library
- United States Navy Recall Notice
- National Park Service Publications Withdrawal
- U.S. Department of Labor, Wage and Hour Division Publication Distributed in Error
- NASA June 2010 Microfiche Withdrawal
- Senate October 2010 Return
- Senate Hearing 111-856 June 2011 Withdrawal
- Incorrect Session of Congress on Congressional Serial Set Volume 15257
- Congressional Serial Set Volumes 15165 and 13151 Return (2011)
- 2006 U.S. Code Printing Error Identified (2009)
- Serial Set Volume Recall: Serial No. 15029 (2009)
- Serial Set Volume Recall (2008)
- Foreign Relations of the United States Typographical Error (2007)
- Serial Set Title Pages (2007)