FDLP Claims Information and Special Instructions for Separates Content

Important information regarding Claims and Separates:

  1. The normal 60-day claims window has been suspended until further notice, due to the COVID-19 backlog of FDLP shipments.
  2. Claims may only be made for material on regular shipping lists 2020-0230-P and after.
  3. Libraries should only make claims for missing or damaged material for content found on shipping lists in their box.
    1. For example, if a box contains shipping lists 2020-0300-P through 2020-0320-P, please only make claims for content found on those shipping lists.
    2. The reason for this procedure is that shipments are being mailed out of date-order. If a library files a claim for content found on a shipping list not in their box, there is a chance the box is in the warehouse backlog and will arrive later.
  4. There is one exception to this new claims procedure: separates.
    1. Separates shipments have not been mailed out since March 2020. GPO is holding 159 publications that are separates, specifically, shipping lists 2020-0027-S through 2020-0040-S.
    2. Libraries will need to file claims to get separates content for which they are profiled.
Libraries that select the following SuDoc stems/Item numbers have material to claim:
SuDoc Stem Title Agency Department Item #
A 13.36/2-9: Firewood/Fuelwood/Tree Cutting Guides (incl. maps, etc.) (various forests) AGRICULTURE DEPARTMENT Forest Service 0086-C-02
C 3.6/2: Handbooks, Manuals, Guides COMMERCE DEPARTMENT Census Bureau 0146-A
D 213.8: Astronomical Almanac (bound volumes) DEFENSE DEPARTMENT Naval Observatory 0394
D 301.26/6: Air University Publications DEFENSE DEPARTMENT Air Force Department 0422-K
ED 1.2/15: Braille Publications EDUCATION DEPARTMENT   0766-C-25
HE 20.7002: General Publications HEALTH AND HUMAN SERVICES DEPARTMENT Centers for Disease Control and Prevention 0504
HS 4.106/2: Regulations of U.S. Customs and Border Protection HOMELAND SECURITY U.S. Customs and Border Protection Bureau 0520-B-09
ITC 1.10: Harmonized Tariff Schedule of the United States Annotated for Statistical Reporting Purposes INTERNATIONAL TRADE COMMISSION   0982-B-02
JU 6.8: United States Reports JUDICIARY Supreme Court 0741
JU 9.5/2: U.S. Court of International Trade Reports JUDICIARY United States Court of International Trade 0736
JU 11.7: Reports JUDICIARY Tax Court 0742
PREX 2.8: Budget of the United States Government EXECUTIVE OFFICE OF THE PRESIDENT Office of Management and Budget 0853
PREX 2.8/5: Analytical Perspectives EXECUTIVE OFFICE OF THE PRESIDENT Office of Management and Budget 0855-B
PREX 2.8/13: Budget of the U.S. Government, Major Savings and Reforms EXECUTIVE OFFICE OF THE PRESIDENT Office of Management and Budget 0853-C-03
TD 4.79: Chart Supplement TRANSPORTATION DEPARTMENT Federal Aviation Administration 0982-L-13
TD 4.80: D-TPP, Digital-Terminal Procedure Publication TRANSPORTATION DEPARTMENT Federal Aviation Administration 0982-O
Y 1.1/2: Serial Set (bound) 105th Congress and forward (regionals only) CONGRESS   1008-F
Y 1.2/5: United States Code CONGRESS House 0991-A
  1. All claims should be made through askGPO. Log in and from the top menu, click on “Claims Request Form” (may be under “More”).

As GPO’s FDLP Distribution staff processes backlogs, circumstances may prompt changes to policies or procedures. We will keep libraries informed as we assess options and select the best strategies for normalizing our operation. If you need help with an askGPO login, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..