FDLP

Claiming Federal Publications

The U.S. Government Publishing Office (GPO) will attempt to replace copies of Federal publications that are damaged, not shipped, or defective.

In order to request a replacement copy, libraries must first determine the type of material being claimed. Federal depository libraries have sixty (60) days from the date on the appropriate shipping list to claim a publication. Only a small number of claims copies are available. Replacement copies are distributed on a first-come, first-served basis.

The guidance on claims for full details on what can and cannot be claimed.

There are three types of publications:

  1. Paper, electronic, and separates
  2. Microfiche
  3. Maps

Paper, Electronic, and Separates

Use the claims form, which is located under "Collection Tools" to claim paper, electronic, or separates from shipping lists. To help ensure that your claim can be filled promptly and accurately, please:

  • Provide your depository library number on all claims (including faxed claims). Your claim will be delayed if we do not have this number.
  • Provide complete information about the claim: item number, SuDocs classification number, correct series or publication title, issuing agency, and related information.
  • Make your claim as soon as possible within the 60-day claim window.
  • Make individual claims if some, but not all, items on a shipping list are missing.
  • Only claim the entire shipping list if:
    • Every item number on the shipping list is selected by your library.
    • You are missing all items on the shipping list.

Microfiche

Some microfiche is shipped directly from a GPO contractor.

Do NOT use the claims form to claim direct mail microfiche.

Fax or mail your claim within 60 days of receipt at your library to the address below. Please include Title, Sudocs number and your Depository Library number on all correspondence.

Data Management Internationale, Inc.
55 Lukens Drive
New Castle, DE 19720
Fax: (302) 656-1169
Phone: (302) 656-1151

Shipped Short Materials

On rare occasions, GPO receives only a limited number of copies of a publication from an agency for distribution to depository libraries. These publications are referred to as "shipped short". When a publication is shipped short, copies are sent to all regional depositories and any remainders are made available to selective depositories on a random basis.

To determine if a publication is shipped short, check to see if the shipping list entry has a percent symbol % next to the item number. Do not claim any publication with a % next to the item number on a shipping list.

See also:

  • Claims: Learn how and when to claim depository publications and shipments.
  • Claims Copies Exhausted: Publications found on this list are not available for claiming.