JCP Approves Regional Discard Policy

The U.S. Government Publishing Office (GPO) has received a letter from its congressional oversight committee, the Joint Committee on Printing (JCP), approving the proposed Superintendent of Documents policy allowing regional depository libraries to discard depository materials. Read the JCP response letter, along with GPO Director Davita Vance-Cooks’ original approval request.

The new discard policy, Government Publications Authorized for Discard by Regional Depository Libraries, states that if a regional has retained materials for seven years and the materials are available on GPO’s Federal Digital System (FDsys) with a digital signature, they will be able to discard those materials, with permission of the Superintendent of Documents. The policy also requires regionals to offer discards first, to their selectives, and then through the national N&O list.

The JCP added a condition to the policy that “a minimum of four tangible copies of the publication exist in the FDLP distributed geographically.” GPO is now working with six regional libraries to test processes needed for implementation: Arizona State Library, Archives & Public Records; Boston Public Library; Oklahoma Department of Libraries; Oregon State Library; University of Florida; and the University of Virginia. For more information about the discard policy, you can view the recording from the discard session from the 2015 DLC Meeting and FDL Conference and listen to the discussion from the Regional meeting. GPO plans to begin testing in January 2016 and will not have an effective date for the discard policy until we analyze the test results.

Stay tuned to FDLP.gov as more updates become available.


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