Completion of Cooperative Cataloging Partnership with the Mansfield Library, University of Montana

The U.S. Government Publishing Office’s (GPO’s) Library Services and Content Management (LSCM) unit and the Maureen and Mike Mansfield Library at the University of Montana successfully concluded work on GPO’s first cooperative cataloging partnership. Begun in 2011, LSCM and the Mansfield Library worked to add bibliographic records for pre-1976 and fugitive publications from the United States Forest Service to GPO’s Catalog of U.S. Government Publications (CGP). In April 2015, LSCM completed enhancement of the final batch of Forest Service bibliographic records provided by the Mansfield Library.

During the partnership, the Mansfield Library created bibliographic records for these publications, which were submitted to LSCM in monthly batches. The cataloging and classification staff in LSCM verified the SuDoc class and item numbers and added valid subject and corporate name headings to the records.

If the Mansfield Library supplied a SuDoc number in the record that is valid (i.e. series classes), but LSCM records indicate a different class (i.e. General Publications class) was assigned when the publications was originally distributed, both SuDoc numbers were recorded in separate 086 fields. In some cases, LSCM was not able to determine whether a publication was distributed to depository libraries. When this occurred, a 500 note was added to the record that reads, “As of (date), GPO could not validate the distribution status of this title for the FDLP.”

LSCM’s and the Mansfield Library’s efforts were detailed in an article in a 2013 issue of Cataloging & Classification Quarterly on cataloging collaborations and partnerships. The article was co-written by Jennie Burroughs, who began the project while at the Mansfield Library; Teressa Keenan, who oversaw all the work conducted by the Library; and LSCM’s partnership coordinator, Suzanne Ebanues.

As a result of this partnership, 2,224 bibliographic records for U.S. Forest Service publications were added to the CGP. Search the CGP using the keyword “CATPART; Montana” to locate the records. These records have helped to increase awareness of and access to historic Forest Service material in the Federal depository library community and beyond.

LSCM thanks the Mansfield Library and its staff for all their hard work and for being GPO’s first cooperative cataloging partner. By creating and sharing the initial records, the Mansfield Library assisted LSCM to complete a portion of the National Bibliographic Records Inventory Initiative.

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