Welcome
GPO Cataloging Guidelines
- Cataloging Guidelines
-
- Introduction
- Bibliographic Cataloging
-
- Overview
-
- Authoritative Status of the Catalog of U.S. Government Publications
- GPO Records in OCLC and Record Maintenance
- Sources
- What LSCM Catalogs
- Cataloging/Metadata Encoding Levels Policies
- Treatment Decisions for Collections and Analytics
- Separate Record Policy
- Original Cataloging
- Copy Cataloging
- Cataloging Non-distributed Formats (for C&I)
- GPO Sales Program Information
- Authority Records
- General MARC Field Policies
-
- Formats, Modes of Issuance, Etc.
- Punctuation
- Transcription
- Fixed Fields
- Variable Fields
-
- 037 - Source of Acquisition
- 040 - Cataloging Source
- 050 - LC Call Number
- 060 - NLM Call Number
- 070 - NAL Call Number
- 082 - Dewey Decimal Classification Number
- 100/700 – Personal Name Access Points
- 100 - Principal Creator – Personal Name
- 110/111 - Principal Creator - Corporate/Meeting Name
- 130/240 - Unique Title for Work or Expression
- 130 - Unique Title for Work or Expression - No Principal Creator Present
- 240 - Unique Title for Work or Expression - Principal Creator Present
- 245 - Title Statement and 246 - Varying Form of Title
- 245 $c - SOR
- 246 - Varying Form of Title
- 250 - Edition Statement
- 264 - Production, Publication
- 300 - Physical Description
- 336 - Content, 337 - , 338 -
- 490 - Series Statement Field
- 500, 588 - Title Source, Source of Description Notes
- 500 - General Note
- 536 - Funding Info Note
- 546 - Language Note
- 6XX - Subject Access Fields
- 600 - Personal Name Subject
- 700 - Personal Name Associated with a Work
- 710/711 - Corporate/Meeting Name Associated with a Work
- 76X to 78X - Linking Entries
- 776 - Additional Physical Form Entry
- 856 – Electronic Location and Access – Historic URLs
- 074 GPO Item Number
- 086 SuDoc Number
- Monographs
-
- Related Chapters/Sections
- Fixed Fields
- Variable Fields
- Related Works and Expressions
-
- Related Chapters/Sections
- Related Resources
- Related Works and Expressions - Overview
- Frequently Revised Monographs
- Language Editions and Translations
- NEPA Documents
- Revised Editions
-
- Definition / Context
- Precataloging Decision-making
- Logistical Note for Bibliographic File Maintenance for Multiple Editions
- Detailed Instructions and Examples for Revised Editions
-
- New Expression – Revision and earlier edition share all common authorized access point elements
- New Expression – Revision with different title proper
- New Expression – Revision’s authorized access point constructed according to a different descriptive convention
- New Work – Revised edition with a new primary author
- New Work – Revised editions with the same title proper and primary author (or editor) and new content
- Ambiguous Status – Appearance of additional authors
- Summaries
- Unspecified Relationships and MARC 787
- Microfiche
- Congressional Publications
-
- Overview
- Mode of Issuance - Hearings
- Encoding Level and PCC Authentication
- 086 - Superintendent of Docs Classification Number
- 088 - Report Number (House Hearings)
- 1XX - Principal Creator
- Hearings
- Prints
- Reports
- Other Types of Publications
- 245 - Title Statement
- 245 ǂa – Title Statement
- 245 ǂb – Remainder of Title
- 246 - Varying Form of Title
- 264 - Production, Publication, Distribution, Manufacture, and Copyright Notice
- 300 ǂb – Other Physical Details
- 500 - Serial Number Note
- 500 Shipping List Note
- 504 - Bibliography, etc. Note
- 505 - Formatted Contents Note
- Star Prints
- Addendum/Addenda
- Erratum/Errata
- Technical Reports
- Public and Private Laws
- Treaties
- Cartographic Materials
-
- Background and Sources Consulted
- Brochures and Visitor Guides Treated as Maps
- BLM Surface/Mineral Management Maps
- Serial Treatment
- Encoding Level
- 086 - SuDoc Number
- 1XX - Principal Creator
- 130/240 - Unique Title for Work
- 245 - Title Statement
- 255 - Cartographic Math Data
- 300 - Physical Description
- 500 - Notes
- 655 - Genre Term
- Audiovisual Resources
- Continuing Resources
-
- Selective Registration for ISSN Assignments
- Serials
-
- Sources to Consult
- Policies, Procedures, Practices
-
- Definition of Serial
- Monograph vs. Serial and Frequency of Issuance
- When Mode of Issuance Is Ambiguous
- Replacement of Monograph Records with a Serial Record
- Ceased Serials Cataloged for the First Time GPO
- Numbering–Exceptions to RDA Principle of Transcription
- Notification of Cataloging Updates via WebTech Notes
- Notification of OAM for Serials Harvesting
- Updating Collections of Serials
- MARC Fields
-
- Leader /17 (Encoding Lvl) & 042
- 010 - LC Control Number
- 022 - ISSN
- 050 – LC Call Number
- 060 – NLM Call Number
- 070 – NAL Call Number
- 074 - Item Number
- 082 - Dewey Decimal Classification Number
- 086 - SuDoc Number
- 246- Varying Form of Title
- 264 - Production, Publication
- 300 - Physical Description (300|a )
- 362, 588, and Any Field Where Designation Is Represented
- 500 - Distribution Note
- 515 - Numbering Peculiarities
- 538 - System Details Note
- 588 - DBO/Source of Title Proper Note
- 76X--78X– Linking Entry Fields
- 776 – Additional Physical Form
-
- Cessation of print version, continuation online version
- Cessation of serial due to format and title change
- Microform serials and GPO practices for linkages
- Former, discontinued practice for linking microform serials to other manifestations
- Current practice for linking microform serials to other manifestations
- Other Considerations for Linking Entry Fields
- 856 – Electronic Location & Access
- Single- vs. Separate-Record Approach and PURLs
- Appendix A: Bibliographic File Maintenance: Deletion of Records from the CONSER Database
- Appendix B: Where to Find Certain CONSER Procedures
- Integrating Resources
- Computer Files
- eBooks
- Name Authorities
-
- Background
- Policy Overview
- General Procedures
- General Field Specific Guidelines
- RDA
-
- General Policies
-
- Hybrid Records in RDA Name Authority Records
- When to Recode an Existing NAR to RDA
- How to Recode an Existing NAR from AACR2 to RDA
- Field Specific Guidelines
-
- $u and $v in the 046 and 3XX Optional Fields
- Source of Information: 670 vs. $v in the 046 and 3XX Optional Fields
- 046 – Special Coded Dates
- $2 – Source of Term
- $s (start date or period) $t (end date or period)
- 336 - Content Type
- 368 - Other Attributes of Person or Corporate Body
- 370 - Associated Place
- 371 – Address
- 372 – Field of Activity
- 373 – Association Group
- 377 – Associated Language
- 4XX – See from Tracing
- 5XX – See Also from Tracings
- 670 – Source Data Found
- 678 – Biographical or Historical Data
- Personal Names
-
- Procedure for ECIP
- Procedure for CRS Reports
- General Instructions
- 046 – Special Coded Dates (RDA 9.3)
- 100 – Authorized Access Point
- 368 - Other Attributes of Person or Corporate Body
- 370 - Associated Place (RDA 9.8-9.11)
- 371 - Address (RDA 9.12)
- 372 – Field of Activity (RDA 9.15)
- 373 – Associated Group (RDA 9.13: Affiliation)
- 374 – Profession or Occupation (RDA 9.16)
- 375 - Gender (RDA 9.7)
- 377 - Language (RDA 9.14)
- 378 – Fuller Form of Name (RDA 9.5)
- 400 - See from Tracing-Personal Name
- 510 - Related Corporate Body
- 678 - Biographical or Historical Data (RDA 9.17)
- Corporate Names
-
- Notes
- Sources to Consult
- Before You Begin
- MARC Fields
-
- 110 - Corporate Name
- 678 - Biographical or Historical Data (11.11)
- 111- Meeting Names
- 368 - Other Attributes of Corporate Body, $a Type of Corporate Body
- 370 - Associated Place
- 372 - Field of Activity
- 373 - Associated Group (11.5)
- 410/411 - See from Tracing
- 411 - See from Tracing - Meeting Name
- 510/511 – See Also from Tracing
- 510 - See Also from Tracing - Corporate Name
- 667 - Nonpublic Gen Note
- Works and Expressions
-
- 046 – Special Coded Dates (RDA 6.4 and 6.10)
- 130 – Authorized Access Point
- 336 – Content Type (RDA 6.9)
- 370 – Associated Place (RDA 6.5)
- 377 – Associated Language (RDA 6.11)
- 380 – Form of Work (RDA 6.3)
- 410/430 – Variant Authorized Access Points
- 667 – Nonpublic General Note
- 670 – Source Data Found
- EXEMPLARS
- Places
- AACR2
- Subject Cataloging
-
- General Policies
- Subject Heading Proposals, Background, and Tips
- Subject Heading Proposals, Workflow
- Name vs Subject Authority File
- Name Headings As Subjects
- Special Topics, Materials, Subdivisions, Etc.
- Other Metadata Schemes
- Glossary
- Initialisms and Acronyms
- List of Major Changes to the Cataloging Guidelines
- 300 - Physical Description
Please submit your questions about the GPO Cataloging Guidelines via askGPO by choosing the “Federal Depository Library Program” tile and selecting the category “Cataloging/Metadata (Policy and Records).
Requirements & Guidance
Cataloging & Classification
Federal Depository Library Program (FDLP) • 732 N Capitol Street, NW, Washington, DC 20401 | Privacy Policy