FDLP

Classification Guidelines for Digital Reproductions

With the increasing availability of digital reproductions of older U.S. Government publications, GPO has developed procedures for assigning SuDocs classification numbers and depository item numbers to these publications as they are added to the Catalog of U.S. Government Publications (CGP). Many of these digital reproductions represent publications that were never previously distributed through the Federal Depository Library Program (FDLP). Others represent legacy publications that were distributed in a tangible format, such as print or microfiche.

GPO assigns SuDocs classification numbers and depository item numbers to all publications disseminated through the FDLP. Publications within scope of the Cataloging and Indexing Program (C&I) but not the FDLP receive a SuDocs classification number and no depository item number.

As noted in The Classification System: A Brief History, the SuDocs classification system was developed between 1895 and 1903 and groups publications together based on the publishing agency. Depository item numbers, which were developed after 1923, are used by Federal depository libraries to select publications they wish to receive at their library. However, depository item numbers did not appear in the Monthly Catalog of U.S. Government Publications until the early 1940s.

GPO staff will conduct research to determine if a publication is a fugitive (not previously identified for the FDLP or C&I) or if it has been previously distributed in a tangible format to libraries in the FDLP. If a publication has been distributed in a tangible format, additional research will be conducted to determine the exact SuDocs class and depository item number, if any, assigned to the tangible version. If required, a SuDocs class number may be assigned to a fugitive.

If you have questions about classification of a digital reproduction of a Federal Government publication, contact GPO staff at askGPO and select the category of Federal Depository Libraries > Classification and Item Numbers.

 Classification by Type of Digital Reproduction

Type of Publication Status SuDocs Number Item Number MARC 500 Note
Digital reproduction of a previously distributed publication SuDocs and item number are still active Same as tangible version Same as tangible version  
SuDocs and item number are inactive Same as tangible version Same as tangible version  
SuDocs number but no item number; distributed prior to 1940 and no item number assigned at time of distribution Same as tangible version No item number is included in the bibliographic record 'Distributed to Federal Depository Library Program (FDLP) libraries prior to 1940. No FDLP  item number available.'
Digital reproduction of a fugitive publication Falls under active SuDocs stem and item number Active SuDocs stem used and appropriate suffix assigned Item number of SuDocs stem included in the bibliographic record  
Falls under inactive SuDocs stem and item number Inactive SuDocs stem used and appropriate suffix assigned Item number of SuDocs stem included in the bibliographic record  
Falls under inactive SuDocs stem but predates item number Inactive SuDocs stem used and appropriate suffix assigned No item number is included in the bibliographic record "Publication pre-dates Federal Depository Library Program (FDLP) item numbers. No FDLP item number has been assigned."
Fugitive does not fall under existing SuDocs stem New SuDocs stem created and appropriate suffix assigned No item number is created if the agency is no longer active If no item number assigned, note should read: "Agency is no longer active. No Federal Depository Library Program (FDLP) item number has been assigned."
  Item number created if agency is still active  

 

 

Superintendent of Documents Classification Guidelines

Introduction to the Classification Guidelines
The Classification System: A Brief History
Structure of the Classification Number
Sorting in SuDocs Order
Example of a SuDocs Sort
Class Stems
Letter Author Symbols
New Agency Classes
Joint Publications from Different Agencies
Publications Prepared by One Agency for Another
Serials with Changing Publishers
Joint Publications Issued in Series
Subordinate Offices
First and Second Levels
Assignment of Classes
Third and Fourth Levels
Joint Publications from Different Subagencies
Name Changes and Reorganizations
Category Classes
Most Frequently Used Category Classes
.1 - Annual reports
.2 - General publications
.8 - Handbooks, manuals, and guides
.11 - Maps and Charts
.12 - Posters
Less Frequent Category Classes
.3 - Bulletins
.4 - Circulars
.5 - Laws
.6 - Regulations, rules, and instructions
.7 - Press releases
.9 - Bibliographies and Lists of Publications
.10 - Directories
.13 - Forms
.14 - Addresses
Cutter Numbers
Cutter Table and Its Use
Filing Order for Cutter Numbers
Slash Numbers
Selecting Cutter Words
Words to Avoid when Cuttering
Sets With a Collective Title
Foreign Language Editions
Numbers in Titles
Cuttering Acronyms and Initialisms
Cuttering: Geographic Topics
Cuttering Related Documents Covering the Same Subject but Different
General Subjects and Geographic Terms
Cuttering Geographic Terms Using Personal Names
Maps
Cuttering Multi-Part Geographic Names
State Cutter Numbers
State Cutter Numbers Table
Additions to Book Numbers
Dates
Year Format
Dates for Revised Editions
Punctuation in Dates or Date Ranges
Volume, Part, Chapter, and Section Numbers
Volume Number and Date: Which Comes First?
Volume Number Followed by Date
Date Followed by Volume Number
Words and Abbreviations
Foreign-language Publications
Multiple Word Phrases in a Suffix
Multiple Versions of a Publication
Corrected Copies of Numbered Volumes
Standard Abbreviations and Words
State Abbreviations
Classes by Publication Type
Corrections
Errata
Preliminary, Draft, and Final Reports
Reprints
Preprints and Separates
Summaries and Executive Summaries
Electronic Products
Sets with Multiple Publication Types
Monographic Series
Identifying a Monographic Series
Assigning New Series Classes
Series Related to Existing Classes by Subject
Structure of the Series Class
Departmental Series vs. Bureau Series
Series Book Numbers
Series Numbering
Unusual Series Numbering
Series Numbering and Revised Editions
Numbering system changes
Two series on one publication
Series number vs. Agency control number
Letters and Phrases Appearing on Publications
Volumes, Parts, or Sections
Publications Which Are Not Serials or Series
Multipart Monographs versus Series
Other Situations
Continuing Resources
Identifying a Continuing Resource
Serials
Integrating Resources
Assigning New Continuing Resource Classes
Works Related to Category Classes
Works Related to Existing Classes by Subject
New Classes to Reflect Changes for Existing Serials
Serials within Series: Separate Class Approach
Serials with a Constant Series Number
Cuttering a Serial or, When Not to Establish a New Class Stem for a Serial
Serials within Series: Cuttering Approach
Publications of Short Duration
Other cases for Cuttering
Serials Designation
Number 1 for First Month Appears Annually
Date incorporated in Series Number
Volume and Number
Date
Annual Publications
Semiannual Publications
Publications Issued Three or More Times a Year
Variations in Publication Cycles
Release Date vs. Coverage Date
Special Issues of Serials
Supplements
Indexes
Numbers
Frequently Revised Monographs Cataloged as Serials
Presidential Publications
Presidential Committees and Commissions
Presidential Commissions vs Presidential Initiatives
Permanent Agencies Reporting to the President
Vice President of the United States
Congressional and Legislative Branch Publications
Y 4. - Congressional Committee Publications
Constructing the Committee Designation
Reorganized Committees and Name Changes
Y 4. Committee Print or Y 1. Report?
Joint Hearings
Publications Prepared by One Committee for the Use of Another
Individual Book Numbers
House Book Numbers
Numbered and Unnumbered Documents in One Class
Senate Book Numbers
Cutter Numbers
Multipart Works
Errors in Numbering on Publications
Y 1.-: - Congress as a Whole, House and Senate as a Whole
Individual Book Numbers
House and Senate Documents and Reports
Y 1.1/2: - U. S. Congressional Serial Set
Y 1.2/5: - United States Code
Boards, Commissions, and Independent or Temporary Committees Established by Congress
Boards, Commissions, and Committees Established within the Executive Branch
Executive Branch Independent Agencies with Limited Duration or Publishing Output
Y 3. - Boards, Commissions, and Independent or Temporary Committees
Agency Designations
Category and Series Designations
Related Series or Subjects
Individual Book Numbers
Y 3.2: - Limited Boards, Commissions, and Independent Committees
Y 4.2: and Y 4.3: - Select and Special Committees (As Appointed)
Y 9. - Speeches
Y 10: and Y 11: - Subordinate Offices
X 1.1: - Congressional Record
XJH: and XJS: - House and Senate Journals
Y and X General Issues
Serial Publications
Star Prints
Erratum/Errata
U.S. Participation in International Organizations
Cartographic Resources
Category Classes for Maps and Charts
General Rules
U.S. Geological Survey Maps
Coordinates
Map Reference Numbers
Northwest (NW) Quadrant
Northeast (NE) Quadrant
Southwest (SW) Quadrant
Southeast (SE) Quadrant
Scale
Edition Date
Bureau of Land Management Maps
U.S. Forest Service Maps
Revision Dates
National Ocean Service Nautical Charts
Map Types
Classification Guidelines for Digital Reproductions
Classification by Type of Digital Reproduction

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Questions on the GPO-specific practices outlined in the guidelines should be submitted via askGPO. Please indicate "Classification Guidelines" in the subject area.