FDLP

Bibliographic Cataloging: Integrating Resources

Use this section in conjunction with the following sources:

RDA defines an integrating resources as a resource that is added to or changed by means of updates that do not remain discrete but are integrated into the whole (e.g., a loose-leaf manual that is updated by means of replacement pages, a Web site that is updated continuously).

022 - ISSN

See Selective Registration for ISSN Assignments.

086 - SuDoc Number

Each integrating resource is assigned a unique Superintendent of Documents (SuDocs) number with a corresponding GPO Item Number (MARC 074). Ensure that this field reflects the work’s unique SuDoc in concert with its related MARC 074 data. See Bibliographic Cataloging: 086 SuDoc Number for more information.

130 - Authorized Access Point for Work

For integrating resources, apply the LC-PCC PS (6.27.1.9) guidelines outlined under the heading Monographs, according to the instruction under the heading Integrating Resources. Also, construct an authorized access point with a qualifier when a serial becomes an integrating resource (or vice versa) but does not change its title proper.

Online integrating resource record

OCLC 798711269

130 0 Occupational outlook handbook (United States. Bureau of Labor Statistics)

245 10 Occupational outlook handbook $h [electronic resource].

580 Continues an online serial with the same title.

780 10 $t Occupational outlook handbook (Online) $w (DLC) 2009230083 $w (OCoLC)60630610

Online serial record:

OCLC 60630610

130 0 Occupational outlook handbook (Online)

245 10 Occupational outlook handbook $h [electronic resource].

580 Continued by an updating Web site with the same title.

785 10 $t Occupational outlook handbook (United States. Bureau of Labor Statistics) $w (DLC) 2012230769 $w (OCoLC)798711269

245 - Title

Other title information ($b)

In general, do not record other title information in the 245 field unless one of the following situations exists:

  • an acronym or initialism appears in the chief source of information with the full form of the title recorded as the title proper;
  • the statement of responsibility is an integral part of other title information; or
  • when the title proper needs clarification (e.g., a generic title proper).

245 00 North American Free Trade Agreement : $b NAFTA.

245 00 Armylink : $b official web site of the U.S. Army.

245 00 THOMAS : $b legislative information on the Internet.

Statement of responsibility ($c)

For the most part, do not include a statement of responsibility in the 245 field for integrating resources. An exception to this might be when there is an explicit statement of responsibility, such as: prepared by the Congressional Research Service; compiled by the U.S. Geological Survey, etc.

300 – Physical Description

For online integrating resources, include the following statement of extent:

300 1 online resource

5XX - Notes

Order of 5XX notes

GPO follows the prescribed CONSER MARC 21 field order for notes (i.e., notes are listed in numerical order).

588 - Description based on (DBO)/source of title proper note

Although MARC 588 is formally named “Source of Description” in the MARC 21 format, it may be amplified by the “Source of Title Proper” note that otherwise appears in MARC 500 for monographs. These two notes are always combined in a GPO record for an online integrating resource (IR). Most DBOs that GPO uses will have the following statement: 588 Description based on contents viewed Dec. 2, 2013; title from home page.

When an explicit revision or modification statement presents itself on the Web page that serves as the source of description, or, when no explicit revision or modification statement presents itself but the cataloger can confidently surmise the latest revision based on a dated entry (as in a blog), then construct such a statement as:

588 Description based on: Version updated July 2013; title from title screen (viewed July 24, 2013).

588 Description based on: Version last modified 08/25/2010; title from title screen (viewed Oct. 28, 2013).

See: Provider-Neutral E-Resource MARC Record Guide: MARC Element: 588, column labeled “Serials & Integrating Resources (IRs)”

Make sure that the source of title proper is accurate. If the basis for description is a sub-page of the home page, record the note as: title from web page. If greater specificity is desired, add an adjective to the phrase (e.g., title from resource Web page; title from database Web page; title from collection Web page):

588 Description based on: version last updated August 5, 2013; title from video collection web page (viewed August 10, 2013).

580/760-787 – Linking Relationships

See Bibliographic Cataloging: General MARC Field Policies: 76X to 78X - Linking Entries for general guidance.

580 Linking Entry Complexity Note: This note will be used primarily in conjunction with the 780/785 (preceding /succeeding) field:

Serial record

OCLC 37794729

245 00 Weekly population report.

580 Continued by an updating Web site with title: Inmate population report.

785 10 $t Inmate population report $w (DLC) 2013231066 $w (OCoLC)865578786

Online integrating resource record

OCLC 865578786

245 00 Inmate population report.

580 Continues online serial with title: Weekly population report.

780 10 $t Weekly population report $w (DLC)sn 97028202 $w (OCoLC)37794729

776 (additional physical form entry) and 787 (related item entry) fields: Prefer to use $i rather than a 530 note whenever possible (i.e., 7XX 08 $i instead of 7XX 1 in conjunction with a 530 note).

1: Online integrating resource record

OCLC 79715966

130 0 USDA national nutrient database for standard reference (Online database)

245 10 USDA national nutrient database for standard reference.

787 08 $i CD-ROM version: $t USDA nutrient database for standard reference $w (DLC) 00252195 $w (OCoLC)43564113

CD-ROM record:

OCLC 43564113

245 00 USDA nutrient database for standard reference $h [electronic resource].

787 08 $i Online database version: $t USDA national nutrient database for standard reference (Online database) $w (DLC) 2014230050 $w (OCoLC)79715966

2: Online integrating resource record

OCLC 851784163

130 0 Taking stock (Online database)

245 10 Taking stock : $b search the database.

787 08 $i Print serial version: $t Taking stock (North American Commission for Environmental Cooperation) $w (CaOONL) 2004301309 $w (OCoLC)57172367

787 08 $i Online serial version: $t Taking stock (North American Commission for Environmental Cooperation : 2002) $w (DLC) 2008230460 $w (OCoLC)57225203

Print serial record:

OCLC 57172367

130 0 Taking stock (North American Commission for Environmental Cooperation)

245 10 Taking stock.

776 08 $i Online serial version: $t Taking stock (North American Commission for Environmental Cooperation : 2002) $w (DLC) 2008230460 $w (OCoLC)57225203

787 08 $i Online database version: $t Taking stock (Online database) $w (DLC) 2013230247 $w (OCoLC)851784163

Online serial record:

OCLC 57225203

130 0 Taking stock (North American Commission for Environmental Cooperation : 2002)

245 10 Taking stock $h [electronic resource] : $b North American pollutant releases and transfers.

776 08 $i Print serial version: $t Taking stock (North American Commission for Environmental Cooperation) $w (CaOONL) 2004301309 $w (OCoLC)57172367

787 08 $i Online database version: $t Taking stock (Online database) $w (DLC) 2013230247 $w (OCoLC)851784163

Some digital collections that comprise updating web sites are cataloged by GPO as integrating resources. For more information, see the section for Bibliographic Cataloging: Audiovisual Resources.

 

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GPO Cataloging Guidelines

Introduction
Bibliographic Cataloging
Overview
Authoritative Status of the Catalog of U.S. Government Publications
GPO Records in OCLC and Record Maintenance
Sources
What LSCM Catalogs
Treatment Decisions for Collections and Analytics
Factors to Consider for the Treatment Decision
Separate Record Policy
Background
Procedures
Exceptions
Original Cataloging
Copy Cataloging
Adapting PCC Pre-RDA Records
Adapting Non-PCC Pre-RDA Records
Authenticating Non-PCC Pre-RDA Records as PCC
Replacing and Exporting Records
Cataloging Non-distributed Formats (for C&I)
Authority Records
General MARC Field Policy 490 – Series Statement Field
General MARC Field Policy 856 – Historic URLs
074 GPO Item Number
Multiparts
Item Number Corrections
086 SuDoc Number
Sources to Consult
Background and General Instructions
Multiparts
Serials and Integrating Resources
Microfiche
Current RDA Policies and MARC Fields (February 2015- )
MARC Fields
Overview of Previous Microfiche Policies
Re-Cataloging Microfiche
Congressional Publications
Fixed Fields
Leader/17- Encoding Level
Leader/18 - Descriptive Cataloging Form
008/39 - Cataloging Source
Variable Fields
037 - GPO Sales Stock Number
042 - Authentication Code
050 - LC Call Number
086 - SuDoc Classification Number
088 - Report Number
1xx - Principal Creator
130/240 - Unique Title for Work
245 - Title Statement
250 - Edition Statement
264 - Publication Statement
264 - Distribution Statement
300 - Physical Description
500 - General Notes
504 - Bibliography, etc. Note
505 - Contents Note
Technical Reports
Identification of Technical Reports
Monograph or Serial
Sources of Information
Cataloging Instructions
Fixed Fields
Variable Fields
Public and Private Laws
Public Laws
Private Laws
Instructions
Treaties
074 - Item Number
086 - SuDoc Number
490 and 830 - Series
546 and 041- Language
Senate Treaty Document Series (Y 1.1/4:)
Cartographic Materials
Background and Sources Consulted
BLM Surface/Mineral Management Maps
Encoding Level
1XX- Principal Creator
255 - Cartographic Math Data
300 - Physical Description
655 - Genre Term
Audiovisual Resources
Scope of the Format Visual Resources
Definitions of Types of Visual Resources
Bibliographic Treatment in the CGP
Analytics of Videos
Collections of Videos
Analytics of Still Images
Collections of Still Images
MARC Fields for Visual Resources
245
300 - Physical Description
655 - Genre/Form Terms
Continuing Resources
Selective Registration for ISSN Assignments
GPO’s automated submission of continuing resources for ISSN assignments
GPO’s selective registration of continuing resources for ISSN assignments
Inclusion criteria
Exclusion criteria
Serials
Sources to Consult
Policies, Procedures, Practices
Definition of Serial
Monograph vs. Serial and Frequency of Issuance
When Mode of Issuance Is Ambiguous
Replacement of Monograph Records with a Serial Record
Ceased Serials Cataloged for the First Time GPO
Numbering–Exceptions to RDA Principle of Transcription
Notification of Cataloging Updates via WebTech Notes
Notification of OAM for Serials Harvesting
Updating Collections of Serials
MARC Fields
Leader /17 (Encoding Lvl) & 042
010 - LC Control Number
022 - ISSN
050 – LC Call Number
060 – NLM Call Number
070 – NAL Call Number
074 - Item Number
082 - Dewey Decimal Classification Number
086 - SuDoc Number
246- Varying Form of Title
264 - Production, Publication
300 - Physical Description (300|a )
362, 588, and Any Field Where Designation Is Represented
500 - Distribution Note
515 - Numbering Peculiarities
538 - System Details Note
588 - Source of Description Note
Verbiage for “Description Based on” Note
Print Version Record Used As Basis of Description for Online Version
76X--78X– Linking Entry Fields
776 – Additional Physical Form
Cessation of print version, continuation online version
Cessation of serial due to format and title change
Microform serials and GPO practices for linkages
Former, discontinued practice for linking microform serials to other manifestations
Current practice for linking microform serials to other manifestations
Other Considerations for Linking Entry Fields
Parallel formats
Works linked but not described in bibliographic records
856 – Electronic Location & Access
Single- vs. Separate-Record Approach and PURLs
Appendix A: Bibliographic File Maintenance: Deletion of Records from the CONSER Database
Appendix B: Where to Find Certain CONSER Procedures
Integrating Resources
086 - SuDoc Number
130 - Authorized Access Point for Work
245 - Title
Other Title Information ($b)
Statement of Responsibility ($c)
300 - Physical Description
5XX - Notes
Order of 5xx Notes
588 - DBO on Source of Title Proper Note
580/760-787 - Linking Relationships
Computer Files
Procedures to Convert Type "M" to Type "A" Records
Name Authorities
Background
Instructions to Consult
Policy Overview
Personal Names
Congressional Publications
Other Publications
Corporate/Conference Names
Variant Names
Conference Authority Records
Programs and Projects
Corporate Names for Parks, Forests, Preserves, etc.
Works and Expressions
Multipart (Collective) Titles
Series
Series-Like Phrases
Places (Jurisdictional Geographic Names)
General Procedures
Optional Fields
Research in OCLC
How Much Research Should Be Performed . . . ?
When to Consult Additional Sources
Tips for Contacting Agencies
General Field Specific Guidelines
043 - See from Tracing
1xx and 4xx
4XX - See from Tracing
5XX - See Also from Tracing
670 - Source Data Found
678 - Biographical or Historical Data
781 - Subdivision Linking Entry - Geographic Subdivision
RDA
General Policies
Hybrid Records in RDA Name Authority Records
When to Recode an Existing NAR to RDA
How to Recode an Existing NAR from AACR2 to RDA
Field Specific Guidelines
$u and $v in the 046 and 3XX Optional Fields
Source of Information: 670 vs. $v in the 046 and 3XX Optional Fields
046 – Special Coded Dates
$2 – Source of Term
$s (start date or period) $t (end date or period)
336 - Content Type
368 - Other Attributes of Person or Corporate Body
370 - Associated Place
371 – Address
372 – Field of Activity
373 – Association Group
377 – Associated Language
4XX – See from Tracing
5XX – See Also from Tracings
670 – Source Data Found
678 – Biographical or Historical Data
Personal Names
Procedure for ECIP
General Instructions
046 – Special Coded Dates (RDA 9.3)
$s and $t in the 046 and 3XX Optional Fields
100 – Authorized Access Point
$q – Fuller Form of Name
$d – Birth and/or Death Date
$c – Titles and Other Words (Professions) Associated with a Name
368 - Other Attributes of Person or Corporate Body
370 - Associated Place (RDA 9.8-9.11)
371 - Address (RDA 9.12)
372 – Field of Activity (RDA 9.15)
373 – Associated Group (RDA 9.13: Affiliation)
374 – Profession or Occupation (RDA 9.16)
375 - Gender (RDA 9.7)
377 - Language (RDA 9.14)
378 – Fuller Form of Name (RDA 9.5)
400 - See from Tracing-Personal Name
510 - Related Corporate Body
678 - Biographical or Historical Data (RDA 9.17)
Corporate Names
Notes
Sources to Consult
Before You Begin
MARC Fields
110 - Corporate Name
Places Associated with the Corporate Body
Associated Institution
Names Containing the Word "Services"
111- Meeting Names
368 - Other Attributes of Corporate Body, $a Type of Corporate Body
370 - Associated Place
372 - Field of Activity
373 - Associated Group (11.5)
410/411 - See from Tracing
Initialism or Acronyms in Capital Letters
Variants for Names Containing Ampersands
410 - See from Tracing - Corporate Name
Variant Names Entered Subordinately
Place Names As Jurisdictions vs. Locations
Variant Names Entered Directly
Variants for Names Containing the Term “Inc.” or “Incorporated”
411 - See from Tracing - Meeting Name
Additional Identifying Element(s) for Initialisms/Acronyms in Variants for Meeting Names
510/511 – See Also from Tracing
Relationships and Relationship Designators
Mergers
510 - See Also from Tracing - Corporate Name
Hierarchical Superior Relationship
667 - Nonpublic Gen Note
678 - Biographical or Historical Data (11.11)
Works and Expressions
046 – Special Coded Dates (RDA 6.4 and 6.10)
130 – Authorized Access Point
336 – Content Type (RDA 6.9)
370 – Associated Place (RDA 6.5)
377 – Associated Language (RDA 6.11)
380 – Form of Work (RDA 6.3)
410/430 – Variant Authorized Access Points
667 – Nonpublic General Note
670 – Source Data Found
EXEMPLARS
Places
043 - Geographic Area Code
451 - See From Tracing
670 - Source Data Found
781 - Subdivision Linking Entry-Geographic Subdivision
AACR2
General Policies
Hybrid Records in RDA NARs
When to Recode an Existing NAR to RDA
How to Recode an Existing NAR from AACR2 to RDA
Field Specific Guidelines
5XX - See Also from Tracings
Personal Names
100 – Authorized Access Point
$q - Fuller Form of Name
400 – See from Tracing-Personal Name
678 – Biographical or Historical Data (RDA 9.17)
Corporate Bodies
Auth Status - 008/33
110 - Corporate Name
111 – Meeting Name
410/411 – Variant Name
5XX – See Also from Tracings
670 - Source Data Found
Places
043 - Geographic Area Code
451 - See from Tracing
670 – Source Data Found
781 - Subdivision Linking Entry-Geographic Subdivision
Subject Cataloging
General Policies
LC Subject Headings
NASA Thesaurus Terms As Subject Headings
MESH, NAL, and Other Non-LC Subject Headings
LC Genre/Form Terms for Library and Archival Materials
Adding General LCGFT to Bibliographic Records
Background Resources for LCGFT
Adding LCGFT to Cartographic Records
Adding LCGFT to Audiovisual Records
Subject Heading Proposals, Background, and Tips
Tips and Instructions
Internet Research
Subject Headings Manual
Searching Minaret
Add'l Minaret (Class Web) Tips
Scope Notes
Use of the Dictionary
Use of Wikipedia
Use of LSCH As a Thesaurus
References
Class Web or Minaret
SACO Resources
Subject Headings Manual
Print Resources
Resources for Geographic Proposals
Geographic Print Resources
Examples of GPO Subject Proposals
Subject Heading Proposals, Workflow
Submitting SACO Proposals for Internal Review
Producing Associated Bib Records; Exporting Subject Authority Records
Submitting SACO Proposals to the Library of Congress
Updating Aleph Authority File
Name vs Subject Authority File
Overview
Instructions
Name Headings As Subjects
Special Topics, Materials, Subdivisions, Etc.
Environmental Impact Statements
Legal Topics
Research
Other Metadata Schemes
Dublin Core
ONIX
Glossary
Initialisms and Acronyms
List of Major Changes to the Cataloging Guidelines

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Please Note: The online guidelines are updated frequently. Superseded text is replaced by new text or deleted. The PDF version is published semiannually.

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Questions on the GPO-specific practices outlined in the guidelines should be submitted via askGPO. Please indicate "Cataloging: Policies & Practices" in the subject area.