FDLP

Bibliographic Cataloging: Congressional Publications

Overview

GPO uses the term “Congressionals” to refer to the publications of the U.S. Congress, including those issued by the committees and subcommittees of the House of Representatives and the Senate, and other types of resources.

This chapter covers the current major types of congressional publications. Laws are addressed in the chapter, Bibliographic Cataloging: Public and Private Laws

To provide basic information about the publication types, most of the publication terms in the following table are linked to the govinfo landing pages when available.

Publication TypeHouseSenateJointSuDoc Stem
Conference reports X     Y 1.1/8:
Documents X X   House Y 1.1/7:
        Senate Y 1.1/3:
Hearings X X X Y 4.
Executive reports   X   Y 1.1/6:
Memorial addresses X X   Y 7.1:
Prints X X   Y 4.
Publications   X   Y 1.3:
Reports X X   House Y 1.1/8:
        Senate Y 1.1/5:
Treaty documents   X   Y 1.1/4:

There are multiple types of hearings, including:

  • Appropriations
  • Authorization
  • Briefing
  • Field
  • Joint
  • Markup
  • Nomination
  • Oversight
  • Roundtable

There are four types of reports. For more information, see the Congressional Research Service publication, Publications of Congressional Committees.

  • Legislative
  • Oversight or investigative
  • Conference
  • Committee activity

Formats

  • Generally GPO publishes and distributes most congressional publications to Federal depository libraries in print, online, and microfiche formats.
  • There are different FDLP item numbers for each format.
  • Separate bibliographic records are created for each format, and linking fields connect the records to each other.

Mode of Issuance - Hearings

  • Catalog all hearings as monographs per LC-PCC PS 0.0, Situations Requiring Further Consideration, G. LC Practice, 1.

Encoding Level and PCC Authentication

  • Catalog all congressional publications at full level and authenticate all records as PCC according to BIBCO or CONSER standards.
  • Exception: while authority work is pending, produce records without PCC authentication.

050 - Library of Congress Call Number

For a hearing or report, a unique Library of Congress (LC) call number is assigned, utilizing the LC Classification schedule for U.S. law materials (Schedule KF). These call numbers are formulated as follows.

First Indicator

  • blank - Used for all call numbers assigned by agencies other than the Library of Congress
    • Please note: When updating records in which the first indicator of the 050 is coded with the value “1”, do not change the coding.
    • That coding was correct when the records were created.

Second Indicator

  • 4 - Assigned by agency other than LC

ǂa – Classification Number

  • Senate hearings: KF26
  • House hearings: KF27
  • Senate reports: KF31
  • House reports: KF32

ǂb – Cutter Number, Date, and Work Mark

  • Cutter Number
    • Based on the committee or subcommittee issuing the publication.
    • Multipart Titles
      • Based on the committee or subcommittee that is the preferred access point of the first part, since the body responsible for a hearing or report may vary from part to part.
    • When no Cutter number is listed in the KF classification schedule for a committee or subcommittee:
      • Email the Library of Congress to request that the Cutter number be established.
      • All NACO authority work for the committee or subcommittee should be completed before contacting the Library of Congress.
  • Date
    • Four-digit year
      • Hearings: hearing date
      • Reports: issue date
  • Work Mark
    • After the first publication of each year, add a lowercase letter starting with “a” and continue adding letters in alphabetical order to make every call number unique within that year.
      • When all 26 letters have been used, a new sequence is begun by adding another “a” after the work mark “z”.
      • Repeat as many times as needed.
    • To avoid duplication of call numbers:
      • Use an LC Call Number browse search in the CGP to determine the next work mark.
      • And/or, maintain a list of all LC call numbers assigned for each committee and subcommittee.

050 _4 KF32 ǂb .N38 2018

050 _4 KF32 ǂb .N38 2018a

050 _4 KF32 ǂb .N38 2018z

050 _4 KF32 ǂb .N38 2018za

050 _4 KF32 ǂb .N38 2018zza

Joint Hearings

  • Use the Cutter number for the requesting committee. See the Joint Hearings section for information about requesting committees.
CGP 1138197 
050 #4 ǂa KF27 ǂb .O963 2019i
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Oversight and Reform. ǂb Subcommittee on Civil Rights and Civil Liberties, ǂe author.
245 10 ǂa Righting the ship : ǂb the Coast Guard must improve its processes for addressing harassing, bullying, and retaliation : joint hearing before the Subcommittee on Civil Rights and Civil Liberties of the Committee on Oversight and Reform and the Subcommittee on Transportation and Maritime Security of the Committee on Homeland Security, House of Representatives, One Hundred Sixteenth Congress, first session, December 11, 2019.
710 10 ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Homeland Security. ǂb Subcommittee on Transportation and Maritime Security, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo152292

OCLC Records

  • Library of Congress Bibliographic Records
    • For export only, change the call numbers as needed to be unique in the Catalog of U.S. Government Publications (CGP).
  • All Other Records
    • Modify the LC classification or call numbers in the master records to conform to GPO’s requirements and to make the numbers unique in the CGP.

086 – Superintendent of Documents Classification Number

088 - Report Number (House Hearings)

  • Most House committees generally issue their hearings with serial numbers.
  • These numbers usually appear on the title page.
  • The format of serial numbers varies.
    • Many serial numbers consist of the Congress number, a hyphen, and a number in a numerical sequence used during each Congress.
  • The form of entry in the 088 field depends on the way the number is presented on the publication.

Serial Numbers with Committee Designations

  • When a serial number includes a designation or an abbreviation representing the committee:
    • Enter the entire number as it appears on the publication.
CGP 1111309 
088 ## ǂa H.A.S.C. no. 116-2
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Armed Services, ǂe author.
245 10 ǂa Department of Defense’s support to the southern border.
500 ## ǂa “H.A.S.C. no. 116-2.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo129438
CGP 1113463 
088 ## ǂa Small Business Committee document number 116-051
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Small Business. ǂb Subcommittee on Economic Growth, Capital Access, and Tax, ǂe author.
245 10 ǂa Can opportunity zones address concerns in the small business economy?
500 ## ǂa “Small Business Committee document number 116-051.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131153

Serial Numbers without Committee Designations

  • When a serial number does not include a designation or abbreviation representing the committee:
    • Add the authorized access point form of the committee name in parentheses as a qualifier.
CGP 1106612 
088 ## ǂa Serial no. 116-1 (United States. Congress. House. Committee on Agriculture)
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Agriculture, ǂe author.
245 14 ǂa The state of the rural economy.
500 ## ǂa “Serial no. 116-1.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo125977
CGP 1092396 
088 ## ǂa Serial no. 115-69 (United States. Congress. House. Committee on the Judiciary)
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on the Judiciary, ǂe author.
245 10 ǂa Copyright Alternative in Small-claims Enforcement Act of 2017.
500 ## ǂa “Serial no. 115-69.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo114081

Serial Numbers without Any Designations

  • When a serial number consists of only a Congress number and a sequential number or does not include a designation or an abbreviation representing the committee:
    • Transcribe the serial number only in a quoted note.
CGP 1101137 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Transportation and Infrastructure. ǂb Subcommittee on Highways and Transit (2007- ), ǂe author.
245 10 ǂa Aligning federal surface transportation policy to meet 21st-century needs
500 ## ǂa “116-7.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo121956

1XX – Principal Creator

  • The determination of the principal creator depends on the type of publication.
  • See the following sections for guidance on principal creators of documents, hearings, prints, reports, and other types of publications.

Documents

  • When executive branch officeholders and agencies transmit official materials to committees, the materials are published as documents.
  • The submitting officeholders or agencies are considered to be the principal creators of the documents.
  • For Senate treaty documents, the record is entered under the treaty that is being transmitted from the President to the Senate Committee on Foreign Relations.

Presidential Materials

  • Use the corporate body authorized access point for the President in the 110 field as the main creator and use author as the relationship designator.
  • Include an additional authorized access point for the personal name of the President in a 700 field, as this facilitates discovery of these publications, and use author as the relationship designator.
  • Include a 710 authorized access point for the committee to which the official material is transmitted and use issuing body as the relationship designator.
CGP 1093281 
110 1# ǂa United States. ǂb President (2017- : Trump), ǂe author.
245 10 ǂa Designation of funding as an emergency requirement.
490 1# ǂa House document / 116th Congress, 1st session ; ǂv 116-11
700 1# ǂa Trump, Donald, ǂd 1946-
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Appropriations, ǂe issuing body.
830 #0 ǂa House document (United States. Congress. House) ; ǂv 116-11.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo116308

Other Agencies

  • Use the corporate body authorized access point for the agency transmitting the official material in the 110 field as the principal creator and use an appropriate term as the relationship designator.
  • Include a 710 authorized access point for the committee to which the official material is transmitted and use issuing body as the relationship designator.
CGP 1112890 
110 1# ǂa United States. ǂb Office of the Assistant Secretary of the Army (Civil Works), ǂe compiler.
245 10 ǂa Southwest Coastal Louisiana integrated final feasibility report and environmental impact statement.
490 1# ǂa House document / 116th Congress, 1st session ; ǂv 116-69
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Transportation and Infrastructure, ǂe issuing body.
830 #0 ǂa House document (United States. Congress. House) ; ǂv 116-69.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo130626

Senate Treaty Documents

  • Use the treaty in the 130 field as the work authorized access point.
  • Include additional authorized access points for the Senate Committee on Foreign Relations and the presidential corporate body name.
CGP1099329 
130 0# ǂa North Atlantic Treaty ǂd (1949 April 4). ǂk Protocols, etc. ǂd (2019 February 6 (North Macedonia))
245 10 ǂa Protocol to the North Atlantic Treaty of 1949 on the accession of the Republic of North Macedonia.
490 1# ǂa Treaty doc. ; ǂv 116-1
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Foreign Relations, ǂe issuing body.
710 1# ǂa United States. ǂb President (2017- : Trump), ǂe author.
830 #0 ǂa Treaty doc. ; ǂv 116-1.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo120655

Hearings

  • The principal creator of all types of hearings is the committee or subcommittee that holds the hearing.
CGP 1114132 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Ways and Means, ǂe author.
245 14 ǂa The 2017 tax law and who it left behind : ǂb hearing before the Committee on Ways and Means, U.S. House of Representatives, One Hundred Sixteenth Congress, first session, March 27, 2019.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131533
Appropriations Hearing
CGP 1102497 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Appropriations. ǂb Subcommittee on Legislative Branch, ǂe author.
245 10 ǂa Legislative branch appropriations for 2020.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo123107
Authorization Hearing
CGP 1111450 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Small Business and Entrepreneurship, ǂe author.
245 10 ǂa Reauthorization of the SBA's innovation programs.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo129550
Briefing Hearing
CGP 991299 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Foreign Affairs. ǂb Subcommittee on Africa, Global Health, Global Human Rights, and International Organizations, ǂe author.
245 10 ǂa Drug-resistant tuberculosis : ǂb briefing and hearing before the Subcommittee on Africa, Global Health, Global Human Rights, and International Organizations of the Committee on Foreign Affairs, House of Representatives, One Hundred Fourteenth Congress, first session, December 8, 2015.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo71216 
Field Hearing
CGP 1116051 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Science, Space, and Technology (2011- ). ǂb Subcommittee on Investigations and Oversight, ǂe author.
245 10 ǂa Addressing the lead crisis through innovation and technology : ǂb field hearing before the Subcommittee on Investigations and Oversight, Committee on Science, Space, and Technology, House of Representatives, One Hundred Sixteenth Congress, second session, October 15, 2019.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo133191
Joint Hearing
CGP 1114584 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Homeland Security and Governmental Affairs. ǂb Permanent Subcommittee on Investigations, ǂe author.
245 10 ǂa Review of e-rulemaking comment systems : ǂb joint hearing before the Permanent Subcommittee on Investigations and the Subcommittee on Regulatory Affairs and Management of the Committee on Homeland Security and Governmental Affairs, United States Senate, One Hundred Sixteenth Congress, first session, October 24, 2019.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131991 
Markup Hearing
CGP 1112051 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on House Administration, ǂe author.
245 10 ǂa Markup of H.R. 1, For the People Act of 2019, or a related measure, and for other purposes : ǂb markup before the Committee on House Administration, House of Representatives, One Hundred Sixteenth Congress, first session, February 26, 2019.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo129934
Nomination Hearing
CGP 1098118 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Environment and Public Works, ǂe author.
245 10 ǂa Hearing on the nomination of Nicole R. Nason to be Administrator of the Federal Highway Administration.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo119618 
Oversight Hearing
CGP 1114030 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Natural Resources. ǂb Subcommittee on Water, Oceans, and Wildlife, ǂe author.
245 12 ǂa A sea of problems : ǂb oversight hearing before the Subcommittee on Water, Oceans, and Wildlife of the Committee on Natural Resources, U.S. House of Representatives, One Hundred Sixteenth Congress, first session, Tuesday, October 29, 2019.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131680
Roundtable Hearing
CGP 1114828 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Health, Education, Labor, and Pensions. ǂb Subcommittee on Primary Health and Retirement Security, ǂe author.

245 10 ǂa Roundtable on small business health plans.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo132176

Joint Hearings

A joint hearing is a hearing held by two, and occasionally more than two, committees or subcommittees. This may involve committees from the House only or the Senate only, or, committees of both chambers. This may also involve subcommittees of the same or different committees. Please note: In govinfo, a joint hearing is defined only as a hearing of House and Senate committees.

  • In general, the first named committee or subcommittee is the principal creator.
  • The principal creator of a joint hearing is the requesting committee.
    • The requesting committee is responsible for the hearing being published.
    • The requesting committee always appears first in the “Printed for the use of” statement on the title page.
    • Check that the requesting committee appears first in the “Joint hearing before” statement on the title page.
      • If not, this is an issue that needs to be reported to the congressional publishing and printing liaisons.
  • Authorized access points are made for all other committees and/or subcommittees of the hearing.

Single Committee - Two Subcommittees

CGP 1113018 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Science, Space, and Technology (2011- ). ǂb Subcommittee on Research and Technology, ǂe author.
245 10 ǂa Scientific integrity in federal agencies : ǂb joint hearing before the Subcommittee on Research and Technology, Subcommittee on Investigations and Oversight, Committee on Science, Space, and Technology, House of Representatives, One Hundred Sixteenth Congress, first session, July 17, 2019.
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Science, Space, and Technology (2011-). ǂb Subcommittee on Investigations and Oversight, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo130708
CGP1105869 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Education and Labor. ǂb Subcommittee on Civil Rights and Human Services, ǂe author.
245 $a 10 Paycheck Fairness Act (H.R. 7) : ǂb equal pay for equal work : joint hearing before the Subcommittee on Civil Rights and Human Services and the Subcommittee on Workforce Protections of the Committee on Education and Labor, U.S. House of Representatives, One Hundred Sixteenth Congress, first session, hearing held in Washington, DC, February 13, 2019.
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Education and Labor. ǂb Subcommittee on Workforce Protections, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo125379

Single Chamber - Two Committees

CGP 1102137 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Small Business. ǂb Subcommittee on Investigations, Oversight, and Regulations, ǂe author.
245 $a 10 Achieving government-wide verification of service-disabled veteran-owned small businesses : ǂb joint hearing before the Subcommittee on Investigations, Oversight, and Regulations of the Committee on Small Business and the Subcommittee on Oversight and Investigations of the Committee on Veteran's Affairs, House of Representatives, One Hundred Fifteenth Congress, second session, hearing held July 17, 2018.
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Veterans' Affairs. ǂb Subcommittee on Oversight and Investigations, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo122863
CGP 1110964 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Commerce, Science, and Transportation, ǂe author.
245 10 ǂa Facebook, social media privacy, and the use and abuse of data : ǂb joint hearing before the Committee on Commerce, Science, and Transportation and the Committee on the Judiciary, United States Senate, One Hundred Fifteenth Congress, second session, April 10, 2018.
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on the Judiciary, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo129201

Both Chambers

CGP 1097612 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Government Reform and Oversight. ǂb Subcommittee on the District of Columbia, ǂe author.
245 14 ǂa The White House proposal for the District of Columbia : ǂb joint hearing before the Subcommittee on the District of Columbia of the Committee on Government Reform and Oversight, House of Representatives, and the Subcommittee on Oversight of Government Management, Restructuring and the District of Columbia of the Committee on Governmental Affairs, United States Senate, One Hundred Fifth Congress, first session, March 13, 1997.
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Governmental Affairs. ǂb Subcommittee on Oversight of Government Management, Restructuring, and the District of Columbia, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo119313
CGP 1095418 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Energy and Natural Resources. ǂb Subcommittee on Parks, Historic Preservation, and Recreation, ǂe author.
245 10 ǂa GAO's study of the national park system : ǂb joint hearing before the Subcommittee on Parks, Historic Preservation, and Recreation of the Senate Committee on Energy and Natural Resources and the Subcommittee on National Parks, Forests, and Lands of the House Committee on Resources, One Hundred Fourth Congress, first session, on the General Accounting Office's study of the national park system, March 7, 1995.
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Resources. ǂb Subcommittee on National Parks, Forests, and Lands, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo117797

Prints

  • The principal creator of prints depends on whether:
    • A committee is responsible for the publication.
    • An individual author or authors wrote the publication.
    • There is no responsible committee or individual author.

Committees or Subcommittees

  • When prints clearly relate to the work of the committee or subcommittee itself:
    • The principal creator is the committee or subcommittee.
CGP 981226 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Indian Affairs (1993- ), ǂe author.
245 14 ǂa The Tribal Law and Order Act five years later.
490 1# ǂa S. prt. ; ǂv 114-22
856 40 ǂu http://purl.fdlp.gov/GPO/gpo68006
CGP 1114438 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Transportation and Infrastructure, ǂe author.
245 10 ǂa Members of the Committee on Transportation and Infrastructure and its predecessor committees.
500 ## ǂa At head of title: 115th Congress, 2nd session. Committee print. Committee print 115-E.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131927

Individual Authors

  • Sometimes individual authors are responsible for these works.
  • Statements of responsibility may not appear on the title page.
  • Check the introductory sections to determine whether individuals wrote the publication.
    • Always add the names of the authors in the statement of responsibility or a note.
  • The principal creator is the first named author.
  • Add authorized access points for other authors.
CGP 891001 
100 1# ǂa Brown, Neil ǂq (Neil R.), ǂe author.
245 10 ǂa Oil, Mexico, and the Transboundary Agreement : ǂb a minority staff report prepared for the use of the Committee on Foreign Relations, United States Senate, One Hundred Twelfth Congress, second session, December 21, 2012.
490 1# ǂa S. prt. ; ǂv 112-43
500 ## ǂa “Report by Mr. Brown and Mr. Meacham”--Page v.
700 1# ǂa Meacham, Carl Elliott, ǂe author.
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Foreign Relations, ǂe issuing body.
830 #0 ǂa S. prt. ; ǂv 112-43.
856 40 ǂ3 PDF version: ǂu http://purl.fdlp.gov/GPO/gpo34135
CGP 881855 
100 1# ǂa Foldi, Paul.
245 $a 10 Syria : ǂb humanitarian aid may no longer be enough : a minority staff report prepared for the use of the Committee on Foreign Relations, United States Senate, One Hundred Twelfth Congress, second session.
490 1# ǂa S. prt. ; ǂv 112-39
500 ## ǂa Report written by Paul Foldi of the staff of the Senate Committee on Foreign Relations.
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Foreign Relations.
830 #0 ǂa S. prt. ; ǂv 112-39.
856 40 ǂu http://purl.fdlp.gov/GPO/gpo30295

No Committees, Subcommittees, or Individual Authors

  • If the print does not relate directly to the work of the committee or subcommittee and no individual author can be verified:
    • The principal authorized access point is the preferred title in the 245 field or 130 and 245 fields.
CGP 1008382 
245 00 ǂa Combatting the opioid epidemic : ǂb a review of anti-abuse efforts in Medicare and private health insurance systems / ǂc report prepared by the Permanent Subcommittee on Investigations of the Committee on Homeland Security and Governmental Affairs, United States Senate, One Hundred Fourteenth Congress, October 4, 2016.
490 1# ǂa S. prt. ; ǂv 114-29
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Homeland Security and Governmental Affairs. ǂb Permanent Subcommittee on Investigations, ǂe author.
830 #0 ǂa S. prt. ; ǂv 114-29.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo76648
CGP 1110305 
245 00 ǂa Compilation of the Homeland Security Act of 2002 : ǂb (updated with amendments made through Pub. L. 115-387 (December 21, 2018)) : prepared for the use of the Committee on Homeland Security of the House of Representatives.
500 ## ǂa At head of title: 116th Congress, 1st session. Committee print, 116-B.
500 ## ǂa “This document was prepared by the Office of the Legislative Counsel”--Page 1.
7101# ǂa United States. ǂb Congress. ǂb House. ǂb Office of the Legislative Counsel, ǂe author.
7101# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Homeland Security, ǂe issuing body.
856 40 ǂ3 PDF version ǂu https://purl.fdlp.gov/GPO/gpo128769

Reports

The principal creator of a report is the committee that issues the report.

  • Multipart Reports - Multiple Referrals, Minority Views, and Supplementary Materials
    • Legislative measures may be referred to multiple committees because the bill or other type of measure relates to the jurisdiction of those committees.
      • Add a 500 note specifying the part number issued by each committee and include an additional access point for the second, etc. committee(s).
    • A committee may also issue minority views or supplementary materials after the initial issuance of a report.
    • In all cases, the principal creator is the committee that issues the first part.
    • The second committee’s report, and the minority views or supplementary materials reports are usually issued as part 2 of the original report.
  • Senate Treaty Reports
    • The Senate Foreign Relations Committee reports out all treaties and so is the principal creator of Senate treaty reports.
  • Conference Reports
    • The principal creator of conference reports is the corporate body access point for the Congress and session during which the report is issued.

House Report

CGP 1116666 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on the Judiciary, ǂe author.
245 10 ǂa Access to Counsel Act of 2020 : ǂb report together with dissenting views (to accompany H.R. 5581).
490 1# ǂa Report / 116th Congress, 2d session, House of Representatives ; ǂv 116-412
810 1# ǂa United States. ǂb Congress. ǂb House. ǂt Report ; ǂv 116-412.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo133309

Senate Report

CGP 1113096 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Energy and Natural Resources, ǂe author.
245 10 ǂa Advanced Geothermal Innovation Leadership Act of 2019 : ǂb report (to accompany S. 2657).
490 1# ǂa Report / 116th Congress, 2d session, Senate ; ǂv 116-197
810 1# ǂa United States. ǂb Congress. ǂb Senate. ǂt Report ; ǂv 116-197.
856 40 ǂ3 PDF version ǂu https://purl.fdlp.gov/GPO/gpo130800

Senate Treaty Report

CGP 1106583 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Foreign Relations, ǂe author.
245 10 ǂa Protocol to the North Atlantic Treaty of 1949 on the accession of the Republic of North Macedonia : ǂb report (to accompany Treaty doc. 116-1).
490 1# ǂa Exec. rept. / 116th Congress, 1st session, Senate ; ǂv 116-5
810 1# ǂa United States. ǂb Congress. ǂb Senate. ǂt Executive report ; ǂv 116-5.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo125916

Conference report

CGP 1093849 
110 1# ǂa United States. ǂb Congress ǂn (116th, 1st session : ǂd 2019)
245 10 ǂa Making further continuing appropriations for the Department of Homeland Security for fiscal year 2019, and for other purposes : ǂb conference report to accompany H.J. Res. 31.
490 1# ǂa Report / 116th Congress, 1st session, House of Representatives ; ǂv 116-9
810 1# ǂa United States. ǂb Congress. ǂb House. ǂt Report ; ǂv 116-9.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo116791

Other Types of Publications

Joint Committee on Taxation

  • For the publications of this committee, the principal authorized access point is the preferred title in the 245 field or 130 field.
  • Add additional authorized access points for:
    • The Joint Committee on Taxation as the issuing body
    • The committee for which the Joint Committee on Taxation staff prepared the publication.
CGP 1115203 
245 00 ǂa Corporate tax receipts and corporate tax liabilities : ǂb scheduled for a public hearing before the House Committee on Ways and Means on February 11, 2020 / ǂc prepared by the staff of the Joint Committee on Taxation.
710 1# ǂa United States. ǂb Congress. ǂb Joint Committee on Taxation, ǂe issuing body.
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Ways and Means.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo132412

130/240- Unique Title for Work

Resolving Work Authorized Access Points (AAPs) Conflicts

  • When the work AAP for a new record conflicts with the AAP of an existing record, create a 130 or 240 field by adding to the preferred title an additional identifying element to make the AAP unique.
    • Use a date as the additional identifying element.
    • Use the type of date that is generally associated with each type of publication:
      • Documents
        • Committed, ordered, or referred to be printed date or variants
      • Hearings
        • Held date
      • Prints
        • Issuance or publication date
      • Reports
        • Committed, ordered, or referred to be printed date or variants
    • Always use the most detailed date when available. For full dates, use the format:
      • Year Month Day or Year Month
        • Dates before the 10th of a month are recorded as a single digit.
          • 2019 August 8
          • 2019 August 18
  • Multiple Publications with the Same Date as Additional Identifying Element
    • When the same date has already been used to make an AAP unique, include a second additional identifying element, such as:
      • Geographic location related to the subject content of the publication
      • Hearing location
      • Descriptive phrase based on the subject content of the publication

Hearings

CGP 1021556
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Energy and Commerce. ǂb
Subcommittee on Digital Commerce and Consumer Protection, ǂe author.
245 10 Disrupter series : ǂb smart communities
http://purl.fdlp.gov/GPO/gpo82154

CGP 1047793
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Energy and Commerce. ǂb
Subcommittee on Digital Commerce and Consumer Protection, ǂe author.
240 10 Disrupter series (2017 March 15)
245 10 Disrupter series : ǂb advanced materials and production
https://purl.fdlp.gov/GPO/gpo89532

CGP 480255
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Government Reform and
Oversight. ǂb Subcommittee on National Security, International Affairs, and Criminal Justice.
245 10 Report from the front line : ǂb Michigan’s war against drugs : hearing before the
Subcommittee on National Security, International Affairs, and Criminal Justice of the Committee
on Government Reform and Oversight, House of Representatives, One Hundred Fourth
Congress, second session, September 3, 1996.

CGP 477364
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Government Reform and Oversight. ǂb Subcommittee on National Security, International Affairs, and Criminal Justice.
Added for this example: 240 10 Report from the front line (1996 June 24)
245 10 Report from the front line : ǂb Chicagoland area's battle against drugs : hearing before the
Subcommittee on National Security, International Affairs, and Criminal Justice of the Committee
on Government Reform and Oversight, House of Representatives, One Hundred Fourth
Congress, second session, June 24, 1996.

CGP 479469
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Government Reform and
Oversight. ǂb Subcommittee on National Security, International Affairs, and Criminal Justice.
Added for this example: 240 10 Report from the front line (1996 June 24 : Fort Wayne)
245 10 Report from the front line : ǂb Fort Wayne's battle against drugs : hearing before the
Subcommittee on National Security, International Affairs, and Criminal Justice of the Committee
on Government Reform and Oversight, House of Representatives, One Hundred Fourth
Congress, second session, June 24, 1996.

Reports

CGP 984609
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Financial Services, ǂe author.
245 10 Main Street Growth Act : ǂb report together with minority views (to accompany H.R.
4638) (including cost estimate of the Congressional Budget Office).
http://purl.fdlp.gov/GPO/gpo68975

CGP 1064025
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Financial Services, ǂe author.
Month and day added for this example: 240 10 Main Street Growth Act (2018 July 10)
245 10 Main Street Growth Act : ǂb report (to accompany H.R. 5877).
https://purl.fdlp.gov/GPO/gpo105843

245 ǂa – Title Statement

  • Only truncate the title proper or other title information of a congressional publication when the information is repetitive or extremely lengthy.
  • Always transcribe essential information in other title information, such as committee or subcommittee names, hearing dates, hearing locations, and bill numbers.
CGP 920332 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Committee on Banking, Housing, and Urban Affairs, ǂe author.
245 1# ǂa Private student loans : ǂb regulatory perspectives : hearing before the Committee on Banking, Housing, and Urban Affairs, United States Senate, One Hundred Thirteenth Congress, first session ... June 25, 2013.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo46152
  • When the title proper of a multipart hearing changes from one part to another:
    • Use the title of the first part as the title proper.
    • Include the titles of the other parts in the 246 varying form of title field.
  • When a part other than the first part is the first part available for cataloging:
    • Use the first available part for cataloging.
    • When the first part subsequently becomes available for cataloging:
      • Change the title proper to that of the first part and other fields as needed.

245 ǂb – Remainder of Title

  • When the individual hearings of a multipart hearing are held in different sessions:
    • Omit any session information from the remainder of title.
    • For each part, include the session number and hearing held date in a quoted note and cite the part number.
CGP 1104255 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Oversight and Reform, ǂe author.
245 1# ǂa Facial recognition technology : ǂb hearing before the Committee on Oversight and Reform, House of Representatives, One Hundred Sixteenth Congress.
246 1# ǂi Part I has title: ǂa Facial recognition technology : ǂb part I, its impact on our civil rights and liberties
246 1# ǂi Part II has title: ǂa Facial recognition technology : ǂb part II, ensuring transparency in government use
246 1# ǂi Part III has title: ǂa Facial recognition technology : ǂb part III, ensuring commercial transparency and accuracy
500 ## ǂa “First session, May 22, 2019”--Pt. 1.
500 ## ǂa “First session, June 4, 2019”--Pt. 2.
500 ## ǂa “Second session, January 15, 2020”--Pt. 3.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo124209

246 - Varying Form of Title

  • When the titles proper of the individual parts of a multipart monograph vary, include a 246 field for each variant title proper.
CGP 1102725 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Oversight and Reform. ǂb Subcommittee on Environment, ǂe author.
245 10 ǂa Climate change : ǂb hearing before the Subcommittee on Environment of the Committee on Oversight and Reform, House of Representatives, One Hundred Sixteenth Congress, first session.
246 1# ǂi Part I has title: ǂa Climate change, part I : ǂb the history of a consensus and the causes of inaction
246 1# ǂi Part II has title: ǂa Climate change, part II : ǂb the public health effects
246 1# ǂi Part III has title: ǂa Recovery, resiliency and readiness : ǂb contending with natural disasters in the wake of climate change (Climate change part III)
246 1# ǂi Part IV has title: ǂa Climate change, part IV : ǂb moving towards a sustainable future
856 40 ǂu https://purl.fdlp.gov/GPO/gpo123215

264 - Production, Publication, Distribution, Manufacture, and Copyright Notice

300 ǂb – Other Physical Details

  • Do not consider filled-in forms included as part of a hearing to be illustrative content.

500 – Serial Number Note

  • Transcribe the serial number in a quoted note.

500 – Shipping List Note

  • When the shipping list number is not available at the time of cataloging:
    • Add the note, 500 Shipping list no. pending.
  • For multipart publications, all shipping list numbers are listed in a single note.
CGP 1115866 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Homeland Security, ǂe author.
245 10 ǂa Rights for Transportation Security Officers Act of 2020 : ǂb report together with minority views (to accompany H.R. 1140).
500 ## ǂa Shipping list no.: 2020-0153-P (pt. 1), 2020-0164-P (pt. 2).
CGP 1108465 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Appropriations. ǂb Subcommittee on State, Foreign Operations, and Related Programs, ǂe author.
245 10 ǂa State, foreign operations, and related programs appropriations for 2020.
500 ## ǂa Shipping list no.: 2020-0013-P (pt. 1), 2020-0039-P (pt. 2), 2020-0152-P (pt. 3, 4).

504 – Bibliography, etc. Note

  • Do not consider the list of a witness’ publications to be bibliographical references.

505 – Formatted Contents Note

  • When the title proper of each part of a multipart hearing is the same and each part has a distinct title, include a contents note.
  • Option
    • When the titles proper of the individual parts vary, include a 505 field with the distinct part titles.
CGP 1109963 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Appropriations. ǂb Subcommittee on Energy and Water Development, ǂe author.
245 10 ǂa Energy and water development appropriations for 2020 : ǂb hearings before a subcommittee of the Committee on Appropriations, House of Representatives, One Hundred Sixteenth Congress, first session.
505 1# ǂa pt. 5. Energy trends and outlook; Oversight of DOE’s Weatherization Assistance program; Energy Workforce Opportunities and Challenges; National Nuclear Security Administration; Members' Day -- pt. 6. Department of Energy: Fiscal Year 2020 Budget Request; U.S. Army Corps of Engineers and Bureau of Reclamation; Science, Energy, and Environmental Management Program; The Department of Energy's Role in Addressing Climate Change.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo128471

Star Prints

Star prints are corrected or amended printings of a previously published congressional publication. They are issued to correct information in a publication or to insert materials into a publication. The issuing committee determines whether to publish a star print. A star appears in the lower left-hand corner of the title page next to the jacket number (GPO’s identifier for each printing job).

star prints img

  • Treat a star print as a new edition.

050 – Library of Congress Call Number

  • Use the LC call number of the original publication.

086 – SuDoc Number

250 – Edition Statement

  • Add a 250 field with the phrase “Corrected printing” in brackets.

500 – General Note

  • When the words “Star print” appear on the publication:
    • Add a 500 quoted note.
  • When the words “Star print” do not appear on the publication or only a star appears on the publication:
    • Add a 500 Star print note, but do not use quotation marks.
CGP 1107194 
086 0# ǂa Y 1.1/5:116-97/CORR.
245 10 ǂa DHS Overseas Personnel Enhancement Act of 2019.
250 ## ǂa [Corrected printing].
500 ## ǂa “Star print.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo126078
CGP 1060188 
086 0# ǂa Y 1.1/8:115-697/CORR.
245 10 ǂa Energy and water development appropriations bill, 2019.
250 ## ǂa [Corrected printing].
500 ## ǂa Star print.
856 40 ǂ3 PDF version ǂu https://purl.fdlp.gov/GPO/gpo92849

Addendum/Addenda

  • Catalog an addendum or addenda on the same record as the original publication.

086 – SuDoc Number

  • Add a second 086 field with the original SuDoc number and the suffix /ADDENDUM or /ADDENDA.

300 ǂe – Accompanying Material

  • If considered important, add a subfield e with the extent of the addendum/addenda.

500 – General Note

  • If considered important, briefly describe the addendum/addenda.

856 – PURL

  • Include the addendum/addenda in the govinfo search URL to which the PURL directs.
CGP 988554 
086 0# ǂa Y 4.T 68/2:114-4
086 0# ǂa Y 4.T 68/2:114-4/ADDENDUM
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Transportation and Infrastructure, ǂe author.
245 10 ǂa Impacts of the proposed "Waters of the United States" rule on state and local governments : ǂb joint hearing before the Committee on Transportation and Infrastructure, U.S. House of Representatives and the Committee on Environment and Public Works, United States Senate, One Hundred Fourteenth Congress, first session, February 4, 2015.
300 ## ǂa 1 online resource (xiv, 463 pages) : ǂb illustrations + ǂe 1 addendum (1128 pages : illustrations (some color), maps (some color))
500 ## ǂa Addendum includes additional submissions for the record.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo70287

Erratum/Errata

  • Catalog an erratum or errata on the same record as the original publication.

086 – SuDoc Number

300 ǂe – Accompanying Material

  • If considered important, add a subfield e with the extent of the erratum/errata.

500 – General Note

  • If considered important, briefly describe the issue that the erratum/errata corrects.
  • If considered important, include a note when it is known that an erratum or errata will not be issued.

856 – PURL

  • Include the erratum/errata in the govinfo search URL to which the PURL directs.

Examples

CGP 1114384 
086 0# ǂa Y 4.OV 2:116-72
086 0# ǂa Y 4.OV 2:116-72/ERRATA
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Oversight and Reform. ǂb Subcommittee on Environment, ǂe author.
245 10 ǂa Toxic, forever chamicals.
246 1# ǂi Corrected title: ǂa Toxic, forever chemicals
300 ## ǂa 1 online resource (iii, 31 pages) + ǂe errata (2 unnumbered pages)
500 ## ǂa Errata corrects spelling of "chemicals" on cover page and page 1.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131887
CGP 1109435 
086 0# ǂa Y 4.AG 8/3:S.HRG.115-693
086 0# ǂa Y 4.AG 8/3:S.HRG.115-693/ERRATA
110 1#ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Agriculture, Nutrition, and Forestry, ǂe author.
245 10 ǂa Hearing on pending nominations.
300 ## ǂa 1 online resource (iv, 139 pages).
500 ## ǂa Errata corrects table of contents (page iii) error: Dan M. Berkovitz is the nominee to be Commissioner, Commodity Futures Trading Commission, not the Chairman.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo128108
CGP 942632 
086 0# ǂa Y 1.1/7:113-176
086 0# ǂa Y 1.1/7:113-176/ERRATA
110 1# ǂa United States. ǂb Office of the Assistant Secretary of the Army (Civil Works), ǂe author.
245 10 ǂa Lynnhaven River Basin Ecosystem Restoration Project final feasibility report and integrated environmental assessment.
300 ## ǂa 1 online resource (1057 pages) : ǂb illustrations + ǂe errata.
500 ## ǂa “The correct text is 'Communication from The Assistant Secretary of the Army, Civil Works, The Department of Defense’”--Errata.
856 40 ǂu http://purl.fdlp.gov/GPO/gpo55161

Back to Top

GPO Cataloging Guidelines

Introduction
Cataloging/Metadata Policy-making Process
Cataloging Policy and Documentation Committee (CPDC)
GPO Cataloging Guidelines Review and Revision
GPO Cataloging Guidelines: Organization and Structure
Examples
List of Standards
Bibliographic
Classification
Other Metadata Schemes
Other
Cooperative Associations
Questions
Bibliographic Cataloging
Overview
Authoritative Status of the Catalog of U.S. Government Publications
GPO Records in OCLC and Record Maintenance
Sources
What LSCM Catalogs
Cataloging/Metadata Encoding Levels Policies
1.0 Purpose
2.0 Background and Related Documents
3.0 Guidelines and Standards Consulted
4.0 Coordination with Collection Development Procedures
5.0 General Principles
5.1 General Cataloging/Metadata Workflows - Individual Records
5.2 Project and Retrospective Cataloging
5.3 Batch Processing of Record Sets
5.4 Categories of Federal Information Products
5.5 922 Codes
6.0 Cataloging Levels Chart
Treatment Decisions for Collections and Analytics
Factors to Consider for the Treatment Decision
Separate Record Policy
Background
Procedures
Exceptions
Original Cataloging
Copy Cataloging
Adapting PCC Pre-RDA Records
Adapting Non-PCC Pre-RDA Records
Authenticating Non-PCC Pre-RDA Records as PCC
Replacing and Exporting Records
Cataloging Non-distributed Formats (for C&I)
GPO Sales Program Information
Authority Records
General MARC Field Policies
Formats, Modes of Issuance, Etc.
Punctuation
Program for Cooperative Cataloging (PCC) Policy on ISBD Punctuation
Transcription
Fixed Fields
ELvl - Encoding Level
Variable Fields
037 - Source of Acquisition
040 - Cataloging Source
050 - LC Call Number
060 - NLM Call Number
070 - NAL Call Number
082 - Dewey Decimal Classification Number
100/700 – Personal Name Access Points
100 - Principal Creator – Personal Name
110/111 - Principal Creator - Corporate/Meeting Name
130/240 - Unique Title for Work or Expression
130 - Unique Title for Work or Expression - No Principal Creator Present
240 - Unique Title for Work or Expression - Principal Creator Present
245 - Title Statement and 246 - Varying Form of Title
245 $c - SOR
246 - Varying Form of Title
250 - Edition Statement
264 - Production, Publication
GPO Sales Statement
300 - Physical Description
336 - Content, 337 - , 338 -
490 - Series Statement Field
500, 588 - Title Source, Source of Description Notes
500 - General Note
536 - Funding Info Note
546 - Language Note
6XX - Subject Access Fields
600 - Personal Name Subject
700 - Personal Name Associated with a Work
710/711 - Corporate/Meeting Name Associated with a Work
76X to 78X - Linking Entries
776 - Additional Physical Form Entry
856 – Electronic Location and Access – Historic URLs
074 GPO Item Number
Multiparts
Item Number Corrections
086 SuDoc Number
Sources to Consult
Background and General Instructions
Multiparts
Serials and Integrating Resources
Monographs
Related Chapters/Sections
Fixed Fields
DtSt: Type of Date/Publication Status
Variable Fields
020 – ISBN
037 – Source of Acquisition
088 - Report Numbers
Types of Numbers NOT Recorded in the 088 Field
Mail Stop and Routing Codes
245 ǂc - Statement of Responsibility
250 - Edition Statement
300 - Physical Description
ǂa – Extent, Complicated or Irregular Paging
ǂa – Multipart Monographs
ǂa – Sheets
500 - General Note
500 – Title Source Note
Report Numbers
Sales Information Notes
Errata
Shipping List Notes
Multipart Monographs
505 - Formatted Contents Note
520 - Summary, etc.
536 - Funding Information Note
588 - Source of Description Note
Single-part Online Monographs Examples
Multipart Monographs Examples
Related Works and Expressions
Related Chapters/Sections
Related Resources
Related Works and Expressions - Overview
Frequently Revised Monographs
Language Editions and Translations
Language editions
Parallel text edition
Translations
Analytical Access Point(s)
NEPA Documents
Revised Editions
Definition / Context
Precataloging Decision-making
Logistical Note for Bibliographic File Maintenance for Multiple Editions
Detailed Instructions and Examples for Revised Editions
New Expression – Revision and earlier edition share all common authorized access point elements
New Expression – Revision with different title proper
New Expression – Revision’s authorized access point constructed according to a different descriptive convention
New Work – Revised edition with a new primary author
New Work – Revised editions with the same title proper and primary author (or editor) and new content
Ambiguous Status – Appearance of additional authors
Summaries
Summary included within resource being cataloged
Summary separate from resource being cataloged
Unspecified Relationships and MARC 787
Microfiche
Current RDA Policies and MARC Fields (February 2015- )
MARC Fields
Overview of Previous Microfiche Policies
Re-Cataloging Microfiche
Congressional Publications
Overview
Formats
Mode of Issuance - Hearings
Encoding Level and PCC Authentication
050 - Library of Congress Call Number
086 - Superintendent of Docs Classification Number
088 - Report Number (House Hearings)
Serial Numbers with Committee Designations
Serial Numbers without Committee Designations
Serial Numbers without Any Designations
1XX - Principal Creator
Documents
Presidential Materials
Other Agencies
Senate Treaty Documents
Hearings
Joint Hearings
Prints
Committees or Subcommittees
Individual Authors
No Committees, Subcommittees, or Individual Authors
Reports
Other Types of Publications
Joint Committee on Taxation
130/240 - Unique Title for Work
245 - Title Statement
245 ǂa – Title Statement
245 ǂb – Remainder of Title
246 - Varying Form of Title
264 - Production, Publication, Distribution, Manufacture, and Copyright Notice
300 ǂb – Other Physical Details
500 - Serial Number Note
500 Shipping List Note
504 - Bibliography, etc. Note
505 - Formatted Contents Note
Star Prints
050 - Library of Congress Call Number
086 - SuDoc Number
250 - Edition Statement
500 - General Note
Addendum/Addenda
086 - SuDoc Number
300 - Accompanying Material
500 - General Note
856 - PURL
Erratum/Errata
086 - SuDoc Number
300 ǂe – Accompanying Material
500 - General Note
856 - PURL
Technical Reports
Identification of Technical Reports
Monograph or Serial
Sources of Information
Cataloging Instructions
Fixed Fields
Public and Private Laws
Public Laws
Private Laws
Instructions
Treaties
074 - Item Number
086 - SuDoc Number
490 and 830 - Series
546 and 041- Language
Senate Treaty Document Series (Y 1.1/4:)
Cartographic Materials
Background and Sources Consulted
Brochures and Visitor Guides Treated as Maps
BLM Surface/Mineral Management Maps
Serial Treatment
Encoding Level
086 - SuDoc Number
1XX - Principal Creator
130/240 - Unique Title for Work
245 - Title Statement
255 - Cartographic Math Data
300 - Physical Description
500 - Notes
655 - Genre Term
Audiovisual Resources
Scope of the Format Visual Resources
Definitions of Types of Visual Resources
Bibliographic Treatment in the CGP
Analytics of Videos
Collections of Videos
Analytics of Still Images
Collections of Still Images
MARC Fields for Visual Resources
245
300 - Physical Description
655 - Genre/Form Terms
Continuing Resources
Selective Registration for ISSN Assignments
GPO’s automated submission of continuing resources for ISSN assignments
GPO’s selective registration of continuing resources for ISSN assignments
Inclusion criteria
Exclusion criteria
Serials
Sources to Consult
Policies, Procedures, Practices
Definition of Serial
Monograph vs. Serial and Frequency of Issuance
When Mode of Issuance Is Ambiguous
Replacement of Monograph Records with a Serial Record
Ceased Serials Cataloged for the First Time GPO
Numbering–Exceptions to RDA Principle of Transcription
Notification of Cataloging Updates via WebTech Notes
Notification of OAM for Serials Harvesting
Updating Collections of Serials
MARC Fields
Leader /17 (Encoding Lvl) & 042
010 - LC Control Number
022 - ISSN
050 – LC Call Number
060 – NLM Call Number
070 – NAL Call Number
074 - Item Number
082 - Dewey Decimal Classification Number
086 - SuDoc Number
246- Varying Form of Title
264 - Production, Publication
300 - Physical Description (300|a )
362, 588, and Any Field Where Designation Is Represented
500 - Distribution Note
515 - Numbering Peculiarities
538 - System Details Note
588 - DBO/Source of Title Proper Note
Language for “Description Based on” Note
Print Version Record Used As Basis of Description for Online Version
76X--78X– Linking Entry Fields
776 – Additional Physical Form
Cessation of print version, continuation online version
Cessation of serial due to format and title change
Microform serials and GPO practices for linkages
Former, discontinued practice for linking microform serials to other manifestations
Current practice for linking microform serials to other manifestations
Other Considerations for Linking Entry Fields
Parallel formats
Works linked but not described in bibliographic records
856 – Electronic Location & Access
Single- vs. Separate-Record Approach and PURLs
Appendix A: Bibliographic File Maintenance: Deletion of Records from the CONSER Database
Appendix B: Where to Find Certain CONSER Procedures
Integrating Resources
General MARC Field Policies
086 - SuDoc Number
130 - Authorized Access Point for Work
245 - Title
Other Title Information ($b)
Statement of Responsibility ($c)
300 - Physical Description
5XX - Notes
Order of 5xx Notes
588 - DBO/Source of title proper note
580/760-787 - Linking Relationships
FDLP Web Archive Resources
Computer Files
Procedures to Convert Type "M" to Type "A" Records
eBooks
Overview
Disposition of eBooks on CD-ROM
MARC Fields
020 – International Standard Book Number
347 – Digital file characteristics
856 – Electronic location and access
New records, or non-GPO adapted records
Existing GPO records
955 – Local GPO notes
New record, acquired directly by cataloger
New record, acquired by acquisitions team
Existing GPO record, updated to include eBook
Non-Distributed eBooks
074 – Item number
500 – General note on distribution
588 – Description Based on Note
856 – Electronic location and access
OCLC Holdings
Export to Aleph
Resources to Consult
Name Authorities
Background
Instructions to Consult
Policy Overview
Personal Names
Congressional Publications
Other Publications
Corporate/Conference Names
Variant Names
Conference Authority Records
Programs and Projects
Corporate Names for Parks, Forests, Preserves, etc.
Works and Expressions
Multipart (Collective) Titles
Series
Series-Like Phrases
Places (Jurisdictional Geographic Names)
General Procedures
Optional Fields
Research in OCLC
How Much Research Should Be Performed . . . ?
When to Consult Additional Sources
Tips for Contacting Agencies
General Field Specific Guidelines
043 - Geographic Area Code
1xx and 4xx
4XX - See from Tracing
5XX - See Also from Tracing
670 - Source Data Found
678 - Biographical or Historical Data
781 - Subdivision Linking Entry - Geographic Subdivision
RDA
General Policies
Hybrid Records in RDA Name Authority Records
When to Recode an Existing NAR to RDA
How to Recode an Existing NAR from AACR2 to RDA
Field Specific Guidelines
$u and $v in the 046 and 3XX Optional Fields
Source of Information: 670 vs. $v in the 046 and 3XX Optional Fields
046 – Special Coded Dates
$2 – Source of Term
$s (start date or period) $t (end date or period)
336 - Content Type
368 - Other Attributes of Person or Corporate Body
370 - Associated Place
371 – Address
372 – Field of Activity
373 – Association Group
377 – Associated Language
4XX – See from Tracing
5XX – See Also from Tracings
670 – Source Data Found
678 – Biographical or Historical Data
Personal Names
Procedure for ECIP
Procedure for CRS Reports
General Instructions
046 – Special Coded Dates (RDA 9.3)
$s and $t in the 046 and 3XX Optional Fields
100 – Authorized Access Point
$q – Fuller Form of Name
$d – Birth and/or Death Date
$c – Titles and Other Words (Professions) Associated with a Name
368 - Other Attributes of Person or Corporate Body
370 - Associated Place (RDA 9.8-9.11)
371 - Address (RDA 9.12)
372 – Field of Activity (RDA 9.15)
373 – Associated Group (RDA 9.13: Affiliation)
374 – Profession or Occupation (RDA 9.16)
375 - Gender (RDA 9.7)
377 - Language (RDA 9.14)
378 – Fuller Form of Name (RDA 9.5)
400 - See from Tracing-Personal Name
510 - Related Corporate Body
678 - Biographical or Historical Data (RDA 9.17)
Corporate Names
Notes
Sources to Consult
Before You Begin
MARC Fields
110 - Corporate Name
Places Associated with the Corporate Body
Associated Institution
Names Containing the Word "Services"
678 - Biographical or Historical Data (11.11)
111- Meeting Names
368 - Other Attributes of Corporate Body, $a Type of Corporate Body
370 - Associated Place
372 - Field of Activity
373 - Associated Group (11.5)
410/411 - See from Tracing
Initialism or Acronyms in Capital Letters
Variants for Names Containing Ampersands
410 - See from Tracing - Corporate Name
Variant Names Entered Subordinately
Place Names As Jurisdictions vs. Locations
Variant Names Entered Directly
Variants for Names Containing the Term “Inc.” or “Incorporated”
411 - See from Tracing - Meeting Name
Additional Identifying Element(s) for Initialisms/Acronyms in Variants for Meeting Names
510/511 – See Also from Tracing
Relationships and Relationship Designators
Mergers
510 - See Also from Tracing - Corporate Name
Hierarchical Superior Relationship
667 - Nonpublic Gen Note
Works and Expressions
046 – Special Coded Dates (RDA 6.4 and 6.10)
130 – Authorized Access Point
336 – Content Type (RDA 6.9)
370 – Associated Place (RDA 6.5)
377 – Associated Language (RDA 6.11)
380 – Form of Work (RDA 6.3)
410/430 – Variant Authorized Access Points
667 – Nonpublic General Note
670 – Source Data Found
EXEMPLARS
Places
043 - Geographic Area Code
451 - See From Tracing
670 - Source Data Found
781 - Subdivision Linking Entry-Geographic Subdivision
AACR2
General Policies
Hybrid Records in RDA NARs
When to Recode an Existing NAR to RDA
How to Recode an Existing NAR from AACR2 to RDA
Field Specific Guidelines
5XX - See Also from Tracings
Personal Names
100 – Authorized Access Point
$q - Fuller Form of Name
400 – See from Tracing-Personal Name
678 – Biographical or Historical Data (RDA 9.17)
Corporate Bodies
Auth Status - 008/33
110 - Corporate Name
111 – Meeting Name
410/411 – Variant Name
5XX – See Also from Tracings
670 - Source Data Found
Places
043 - Geographic Area Code
451 - See from Tracing
670 – Source Data Found
781 - Subdivision Linking Entry-Geographic Subdivision
Subject Cataloging
General Policies
LC Subject Headings
NASA Thesaurus Terms As Subject Headings
MESH, NAL, and Other Non-LC Subject Headings
LC Genre/Form Terms for Library and Archival Materials
Adding General LCGFT to Bibliographic Records
Background Resources for LCGFT
Adding LCGFT to Cartographic Records
Adding LCGFT to Audiovisual Records
Subject Heading Proposals, Background, and Tips
Tips and Instructions
Internet Research
Subject Headings Manual
Searching Minaret
Add'l Minaret (Class Web) Tips
Scope Notes
Use of the Dictionary
Use of Wikipedia
Use of LSCH As a Thesaurus
References
Class Web or Minaret
SACO Resources
Subject Headings Manual
Print Resources
Resources for Geographic Proposals
Geographic Print Resources
Examples of GPO Subject Proposals
Subject Heading Proposals, Workflow
Submitting SACO Proposals for Internal Review
Producing Associated Bib Records; Exporting Subject Authority Records
Submitting SACO Proposals to the Library of Congress
Updating Aleph Authority File
Name vs Subject Authority File
Overview
Instructions
Name Headings As Subjects
Special Topics, Materials, Subdivisions, Etc.
Environmental Impact Statements
Legal Topics
Research
Other Metadata Schemes
Dublin Core
ONIX
Glossary
Initialisms and Acronyms
List of Major Changes to the Cataloging Guidelines

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