FDLP

Monographs

Related Chapters/Sections

 

Fixed Fields

 

DtSt: Type of Date/Publication Status

 

  • Code e - Detailed date
    • Only use code “e” for technical reports.
    • When adapting an existing record for a monograph that is not a technical report:
      • Leave code “e” in the OCLC master record, but remove for export to Aleph.

Variable Fields

 

020 – ISBN

 

The ISBNs of different formats of a resource may appear on one manifestation of that resource. For example, the ISBN of the online version may appear on the print copy, or, the ISBN of the print version may appear on the online version. The ISBNs of all versions that appear on any format of a resource may be recorded in the 020 field in the record of that resource.

  • Record only the ISBN of the version being cataloged in ǂa.
    • Add each of the other ISBNs in a separate ǂz.
    • Add qualifiers that appear on the resource in ǂq.
    • When no qualifier is present, add an appropriate qualifier in ǂq.
    • When a publication does not contain an ISBN and the GPO Bookstore website lists one, it may be included in the record.
    • Record canceled and invalid ISBNs in ǂz.
      • Errors which are “structurally invalid”, such as mistakes in the ISBN
      • “Application invalid”, such as incorrectly assigned numbers

037 – Source of Acquisition

 

088 - Report Numbers

 

  • Record letter/number strings that do NOT qualify to be either Standard Technical Report Numbers (027 MARC field) or series (490/8XX MARC field) in the 088 field.
    • Also record such strings in a quoted note in the 500 field.
  • Record report numbers following GPO spacing conventions:
    • A space or a mark of punctuation separates numbers from letters.
      • Exception: A space always precedes an opening parenthesis and follows a closing parenthesis, unless there is another punctuation mark together with the parenthesis, in which case there is no space separating them.
    • One space appears before and after symbols, such as & and +.
    • A space follows a period in strings containing such terms as no., v., and pt.
    • Transcribe punctuation exactly as it appears on the document.
  • Record chronological information, such as Sept 1988, rev. 5-89, that follows letter/number strings only in the 500 field.
  • When multiple numbers appear on a document, enter each in separate 088 and 500 fields.
  • Do not end the 088 field with a period.
  • Do not use quotation marks.

On publication: OTA-89-10 (8-89)

088 OTA-89-10

500 "OTA-89-10 (8-89)."

Types of Numbers NOT Recorded in the 088 Field

 

  • Not all series-like phrases are recorded in a 088 field.
    • Such phrases may be recorded in a 500 field.
    • Numbers Only
      • Record only in a 500 field.
      • Numbers identifying a document for sale or distribution by agencies other than GPO may be recorded in the source of acquisition field (037 ǂa).
    • Letters Only
      • Record only in a 500 field.
    • Combinations of Numbers and Letters without Recognizable Meaning
      • When the letters are not at the beginning of such combinations, record only in a 500 field.

Mail Stop and Routing Codes

 

  • These codes, such as M-49 for the Transportation Library, are not report numbers.
    • Since they do not identify an individual document, do not record them.
    • Exception:
      • When a routing code is followed by unique numbering that identifies a specific document, the code may be transcribed.

On publication: HHP-22/6-85 (1M)QE. Recorded because identifies a specific publication.

088 HHP-22/6-85 (1M)QE

500 “HHP-22/6-85 (1M)QE.”

245 ǂc - Statement of Responsibility

 

See reference to 245 ǂc - Statement of Responsibility (SOR), Single Statements of Responsibility in Bibliographic Cataloging: General MARC Field Policies, Monographs – Not Technical Reports

250 - Edition Statement

 

  • The OCLC Duplicate Detection and Resolution program merges records when the basic description, such 245 and 264 fields, is the same.
  • When cataloging a new record whose description is the same as an existing record:
    • Supply an edition statement in brackets (RDA 2.5.1.4 and 2.5.2.1).
    • As needed, include a 130 or 240 unique title to break work authorized access point conflicts.

CGP 000895171

110 1_ United States. ǂb Department of Justice. ǂb Attorney General's National Task Force on Children Exposed to Violence, ǂe author.

240 10 Defending childhood (Executive summary)

245 10 Defending childhood : ǂb protect, heal, thrive : report of the Attorney General's National Task Force on Children Exposed to Violence.

250 [Executive summary edition].

300 - Physical Description

 

ǂa – Extent, Complicated or Irregular Paging

 

  • See RDA 3.4.5.8.
  • GPO Local Practice
    • When there are three or more types of pagination, use one of the descriptions containing “various pagings.”
    • For pagination provided by software, such as PDFs, use “approximately” and the number of pages.

Print

1 volume (unpaged)

1 volume (200 pages in various pagings)

1 volume (various pagings)

1 volume (6 unnumbered pages)

1 volume (approximately 300 pages)

Online

1 online resource (2 unnumbered pages)

1 online resource (approximately 211 pages)

ǂa – Multipart Monographs

 

  • Complete multiparts
    • Record the number of volumes that constitute the entire publication (RDA 3.4.5.16).
  • Individually paged volumes
    • Omit the pagination (RDA 3.4.5.18).
      • Print version: 300 __ 3 volumes
      • EL version: 300 __ 1 online resource (3 volumes)
  • Incomplete multiparts
    • Use “volumes” (RDA 3.4.1.10).
      • Print version: 300 __ volumes
      • EL version: 300 __ 1 online resource (volumes)

ǂa – Sheets

 

  • See RDA 3.4.5.14
  • RDA defines “sheet” as a unit of extent consisting of “a flat, thin piece of paper, plastic, etc.”
    • Use sheet only for print publications, such as brochures printed on both sides of a sheet or fliers.
    • For the online versions of such print publications, use 1 online resource.

300 1 sheet

300 1 folded sheet (6 pages)

ǂe - Accompanying material

  • Retain accompanying materials information in OCLC records.
  • When the accompanying materials were not distributed
    • Delete the data for export to Aleph.

500 - General Note

 

500 – Title Source Note

 

Single-part and Multipart Tangible Publications

  • Use the following 500 notes for the title source of tangible resources, such as print, microfiche, and DVD, as applicable (RDA 2.1.2.3):

500 Title from cover.

500 Title from caption.

500 Title from disc label.

500 Title from container.

500 Title from title screen. (Electronic resources, such as CD-ROMs, computer discs, and DVDs.)

Online Resources

See the 588 - Source of Description Note section

Report Numbers

 

  • Transcribe report numbers, including associated chronological information, in quoted notes.

On publication: OTA-89-10 (8-89)

088 OTA-89-10

500 "OTA-89-10 (8-89)."

Sales Information Notes

 

  • See GPO Sales Information in Bibliographic Cataloging: Overview.
  • Errata

     

    • Included within Resources
      • Record notes for errata that are issued as a part of a resource.

    500 Includes errata sheet.

    500 Includes errata.

    500 Includes erratum.

    • Issued Separately
      • Record information about errata issued separately from the original resource in the 300 ǂe as accompanying material.

    300 ǂa iii, 63 pages ; ǂc 24 cm + ǂe errata

    300 ǂa xix, 271 pages : ǂb illustrations ; ǂc 22 cm + ǂe errata (50 pages ; 24 cm)

    Shipping List Notes

     

    • Abbreviate the words “number” or “numbers” as “no.”
    • Combine multiple shipping list numbers, such as for multipart monographs, in one note.

    500 Shipping list no.: 2000-0057-M.

    500 Shipping list no.: 90-0194-P (pt. 1), 90-0250-P (pt. 2), 90-0614-P (pt. 5).

    Multipart Monographs

     

    • When citing the source of quoted notes, use both the part number and page designation.
    • When the quoted information is on the preferred source of information, give only the part number.
    • Use the abbreviations in RDA Appendix B.

    500 "June 16, 18, July 16 and 24, 1981"--Pt. 1.

    500 "Inorganic and Electrochemistry Division"--V. 3.

    500 "May 1982"--V. 1, cover.

    500 "Permanent Subcommittee on Investigations"--Pt. 3, title page verso.

    505 - Formatted Contents Note

     

    Multipart Monographs (RDA LC-PCC PS for 25.1.1.3)

    • Transcribe the individual part titles of a multipart.
    • When some of the volumes have their own titles and some do not, use the statement "[without special title]" to represent the untitled volumes.
    • If the volumes or parts are not numbered, supply designations in brackets.

    505 0 v. 1. [Without special title] -- v. 2. Summary of results from 2010-2012.

    505 0 [v. 1] – v. 2 – [v. 3].

    520 - Summary, etc.

     

    • Include summaries for:
      • Audio-visual materials.
      • Resources whose titles do not convey a clear idea of their contents.

    536 - Funding Information Note

     

    • Monographs that are not Technical Reports
      • See 536 - Funding Information Note in Bibliographic Cataloging: Technical Reports.
        • Please note: Some provisions of those guidelines apply only to technical reports.

    588 - Source of Description Note

     

    Single-part Online Monographs Examples

     

    See: Provider-Neutral E-Resource MARC Record Guide: MARC Element: 588, “Monographs” column.

    588 Description based on online resource; title from resource home page (USDOS, viewed on May 14, 2018).

    588 Description based on online resource; title from PDF title page (EPA, viewed May 26, 2011).

    588 Description based on online resource; title from title page (SERVE web site, viewed Jan. 7, 2003).

    588 Description based on online resource; title from HTML caption (DOA, viewed Nov. 3, 2016).

    588 Description based on online resource; title from web page caption (DOA, viewed Nov. 3, 2016).

    588 Description based on online resource; title from title screen (USDA, viewed Mar. 3, 2017).

    Multipart Monographs Examples

     

    Online:
    See: Provider-Neutral E-Resource MARC Record Guide: MARC Element: 588, column labeled “Monographs,” bottom half.

    588 Description based on online resource; title from part 2 PDF title page (ACM, viewed May 26, 2011).

    Tangible:
    588 Description based on: Part 2; title from title page.
    588 Description based on: Volume 3; title from cover.

    Related Works and Expressions

     

    Related Chapters/Sections

     

    Related Resources

     

    Related Works and Expressions - Overview

     

    Link related works and expressions in MARC 7XX fields when relationships are explicit.

    For instructions and examples, see:

    The kinds of related documents that follow are common types encountered in government documents, some of which may be issued either in combination or separately.

    Frequently Revised Monographs

     

    See:

    Cataloging Guidelines: Bibliographic Cataloging: Continuing Resources: Serials: Cataloging Decision: Monograph vs. Serial and Frequency of Issuance

    Language Editions and Translations

     

    GPO Practice

    • Apply CONSER definitions and guidance for language editions and translations to monographs.

    Language editions

     

    Language editions are

    • issued by the same body
    • published simultaneously or nearly simultaneously

    GPO Practice

    • Link language editions although PCC instructions declare these linkages to be optional.
      • Exceptions
        • When there are four or more language editions:
    • Only the record for the original language expression is linked to all related language expressions.
    • Records for non-primary language editions link only to the original language edition.
    • Use “Issued also as:” in 775 ǂi.

    Separately published language editions

    CGP 1036879

    086 0 HE 20.7002:M 59/2/2017

    245 00 Track your child's developmental milestones.

    037 PIN:049442-000 ǂb DA

    775 08 ǂi Issued also as: ǂt Track your child's developmental milestones. Spanish.

    Siga de cerca los indicadores del desarrollo de su niño ǂw (OCoLC)1015202079

    CGP 1036881

    086 0 HE 20.7002:M 59/2/2017/SPAN.

    130 0_ Track your child's developmental milestones. ǂl Spanish.

    245 10 Siga de cerca los indicadores del desarrollo de su niño.

    775 08 ǂi Issued also as: ǂt Track your child's developmental milestones ǂw (OCoLC)1015201767

    When explicit translation statements appear on resources that match the definition for language editions, apply these guidelines instead of those in the Translations section below.

    Three separately published language editions with explicit translation statements

    CGP 548229

    086 0 T 34.2:M 74/2002

    245 00 Know your money.

    260 [Washington, D.C.] : ǂb United States Secret Service, ǂc [2002]

    775 08 ǂi Issued also as: ǂt Know your money. Arabic. Kutayyib taʻarraf ʻalá nuqūdika ǂw (OCoLC)934523840

    775 08 ǂi Issued also as: ǂt Know your money. French. Connaissez votre monnaie ǂw (OCoLC)934523667

    CGP 969205

    0860 HS 9.2:M 74/2008/ARAB.

    130 0_ Know your money. ǂl Arabic.

    245 10 تيب تعرف على نقودك.

    24510 Kutayyib taʻarraf ʻalá nuqūdika = ǂb know your money / ǂc U.S. Department of Homeland Security, United States Secret Service.

    264 1 [Washington, D.C.] : ǂb U.S. Department of Homeland Security, United States Secret Service, ǂc 2008.

    500 "Arabic translation"--Page [4] of panel.

    775 08 ǂi Issued also as: ǂt Know your money ǂw (OCoLC)785714857

    775 08 ǂi Issued also as: ǂt Know your money. French.

    Connaissez votre monnaie ǂw (OCoLC)934523667

    CGP 969206

    0860 HS 9.2:M 74/2008/FR.

    1300 Know your money. ǂl French.

    24510 Connaissez votre monnaie = ǂb know your money / ǂc U.S. Department of Homeland Security, United States Secret Service.

    264 1 [Washington, D.C.] : ǂb U.S. Department of Homeland Security, United States Secret Service, ǂc 2008.

    500 "French translation"--Page [4] of panel.

    775 08 ǂi Issued also as: ǂt Know your money ǂw (OCoLC)785714857

    775 08 ǂi Issued also as: ǂt Know your money. Arabic. Kutayyib taʻarraf ʻalá nuqūdika ǂw (OCoLC)934523840

    Parallel text edition

    For a parallel text edition, use MARC 730 (Added Entry – Uniform Title) fields to represent each expression.

    Parallel text edition

    CGP 969331

    086 0 A 1.68:2176/SPAN./ENGL.

    246 11 Plagas de moscas de la fruta lo afectan a usted

    730 02 ǂi Contains (expression): ǂa Invasive fruit flies impact you.

    730 02 ǂi Contains (expression): ǂa Invasive fruit flies impact you. ǂl Spanish.

    See also:

    Translations

     

    Translations are

    • issued by an entity other than the issuing body of the original expression
    • published at a later time

    Link translations with original language expressions via MARC 765 (Original Language Entry) and 767 (Translation Entry) using relationship designators “Translation of” and “Translated as,” respectively.

    Translation

    CGP 996581

    130 0 Materialy i issledovanii︠a︡ po arkheologii Severa Dalʹnego Vostoka i sopredelʹnykh territorii. ǂl English.

    245 10 Materials and studies on the archaeology of the northern Far East and adjacent territories / ǂc Ruslan S. Vasil'evskii and Alexander I. Lebedintsev ; translated by Richard L. Bland.

    264 1 [Anchorage, Alaska] : ǂb U.S. Department of Interior, ǂc 2016.

    500 "This book was originally published as Materialy i issledovaniya po arkheologii Severa Dal'nego Vostoka i sopredel 'nykh territorii (Magadan: SVKNII DVO RAN, 1997)”--Page ix.

    765 08 ǂi Translation of: ǂt Materialy i issledovanii︠a︡ po arkheologii Severa Dalʹnego Vostoka i sopredelʹnykh territorii ǂw (OCoLC)82997646

    OCLC 82997646

    245 00 Materialy i issledovanii︠a︡ po arkheologii Severa Dalʹnego Vostoka i sopredelʹnykh territorii / ǂc [otv. redaktory R.S. Vasilʹevskiĭ, A.I. Lebedint︠s︡ev].

    260 Magadan : ǂb SVKNII DVO RAN, ǂc 1997.

    767 08 ǂi Translated as: ǂs Materialy i issledovanii︠a︡ po arkheologii Severa Dalʹnego Vostoka i sopredelʹnykh territorii. English ǂt Materials and studies on the archaeology of the northern Far East and adjacent territories ǂw (OCoLC)934523840

    For recommended definitions for Language Editions and Translations that are adopted for monographs, see:

    For instructions and examples, see:

    Analytical Access Point(s)

     

    Exercise judgment about whether to provide (or not) an additional access point(s) with relationship designator Container of (work) (from RDA Appendix J.2.4) for each part or selected parts. The decision can be based on such factors as high research value, historical value, and/or expert knowledge of the targeted community or audience.

    CGP 979489

    086 0 I 29.2:T 73/2/V.1-2

    245 00 Honoring tribal legacies : ǂb an epic journey of healing / ǂc edited by CHiXapkaid, Ella Inglebret, Stephanie Wood.

    300 1 online resource (2 volumes) : ǂb illustrations (some color), maps

    505 0 v. 1. Foundation document for honoring tribal legacies -- v. 2. Guide to designing curriculum honoring tribal legacies.

    730 02 ǂi Container of (work): ǂa Foundation document for honoring tribal legacies.

    730 02 ǂi Container of (work): ǂa Guide to designing curriculum honoring tribal legacies.

    Reminder: 700/710/711/730 are controlled fields and thus require unique access points.

    NEPA Documents

     

    The National Environmental Policy Act of 1969 (NEPA) mandates a formal review process of Federal agencies’ proposals, plans, and decisions for development and other major actions that are expected to affect the environment. GPO catalogs works that facilitate the environmental review process.

    • The most typical types cataloged by GPO include the following works related to the NEPA review process:
      • Proposal for action (e.g., resource or project management plan)
      • Scoping report
      • Environmental assessment (EA)
      • Environmental impact statement (EIS)
      • Record of decision (ROD)
    • The plans and impact statements usually are issued in multiple editions – e.g., draft, final, supplemental, and/or approved versions - which are expressions
    • Agencies that frequently issue these works include the Departments of Agriculture, Energy, Interior, Transportation, the Environmental Protection Agency, and the National Oceanic and Atmospheric Administration

    Related NEPA works published in a single document

    CGP 1011434

    086 0 I 53.59/2:ST 3

    100 10 United States. ǂb Bureau of Land Management. ǂb Eastern Interior Field Office, ǂe author.

    245 10 Eastern Interior Steese : ǂb record of decision and approved resource management plan / ǂc prepared by the U.S. Department of the Interior, Bureau of Land Management, Alaska, Eastern Interior Field Office.

    710 10 ǂi Container of (work): ǂa United States. ǂb Bureau of Land Management. ǂb Eastern Interior Field Office. ǂt Record of decision.

    710 10 ǂi Container of (work): ǂa United States. ǂb Bureau of Land Management. ǂb Eastern Interior Field Office. ǂt Steese approved resource management plan.

    85640

    Related NEPA expressions published separately

    CGP 845828

    086 0 I 29.79/3:M 89/DRAFT

    110 10 United States. ǂb National Park Service, ǂb Denver Service Center, ǂe author.

    245 10 Golden Gate National Recreation Area, Muir Woods National Monument: draft general management plan/environmental impact statement / ǂc National Park Service, U.S. Department of the Interior.

    264 _1 [Denver, Colo.] : ǂb U.S. Department of the Interior, National Park Service, Denver Service Center, ǂc 2011.

    775 08 ǂi Revised as: ǂa United States. National Park Service. ǂt Golden Gate National Recreation Area, Muir Woods National Monument: final general management plan/environmental impact statement ǂw (OCoLC)878984117

    85640

    CGP 950272

    086 0 I 29.79/3:M 89/FINAL

    110 10 United States. ǂb National Park Service, ǂe author.

    245 10 Golden Gate National Recreation Area, Muir Woods National Monument: final general management plan/environmental impact statement.

    264 _1 [Washington, D.C.] : ǂb National Park Service, U.S. Department of the Interior, ǂc 2014.

    300 1 online resource (2 volumes) : ǂb illustrations (some color) + ǂe transferal letter.

    500 Transferal letter issued in English, Spanish, Tagalog, and Traditional Chinese.

    775 08 ǂi Revision of: ǂa United States. National Park Service. Denver Service Center. ǂt Golden Gate National Recreation Area, Muir Woods National Monument: draft general management plan/environmental impact statement ǂw (OCoLC)964525844

    85640

    Revised Editions

     

    Definition / Context

     

    Revised editions, sometimes referred to as “chronological editions,” comprise changes and updates to the content of the previous edition. Revisions are not to be confused with reprints, which are additional printings of essentially the same document. The extent and significance of the changes discerned within the revision determine its status as either an expression of the earlier edition or as a new work. Changes in scope and/or authorship are crucial considerations for this determination.

    For criteria that characterize works and expressions based on extent and significance of changes, see:

    Precataloging Decision-making

     

    Answer the following questions to determine cataloging treatment for revised editions:

    1. Is the revision a new expression or a new work?
    2. What is the appropriate construction of the authorized access point for the revision?
    3. How will revised and earlier editions be linked in catalog records?

    For decision-making, the cataloger need not compare all editions directly. Surrogates, including OCLC records, may suffice for editions not accessible for inspection.

    Logistical Note for Bibliographic File Maintenance for Multiple Editions

     

    It is not necessary to perform bibliographic file maintenance for existing records to provide linkages for the complete sequence of revisions in either the database of record (CGP) or the consortial database (OCLC).

    See also:

    Detailed Instructions and Examples for Revised Editions

     

    Question 1: Is the revision a new expression or a new work?

    Assume that a revised edition represents the same work and thus is an expression. Exception: If any of the following conditions are met, then consider the revised edition to be a new work. Find instructions for cataloging labelled “New Work …” that follow instructions for new expressions.

    • The revised edition has a new creator (in the case of a single creator).
    • The revised edition loses the primary creator in the case of multiple creators (but not if the primary and secondary author are merely re-arranged).
    • The revised edition expresses significantly different scope of content than the previous edition.

    Question 2: What is the appropriate construction of the authorized access point for the revision?

    Situations below are given in order of likely prevalence of their occurrence.

    New Expression – Revision and earlier edition share all common authorized access point elements

     

    If the revised edition is a new expression and shares a common title and creator(s) with the original edition

    • Construct an authorized access point (AAP) and do not differentiate it from the AAP for the earlier edition. The revision and earlier edition(s) will have identical AAPs. GPO does not consider it important to distinguish the particular expression in the authorized access point for the revision (as given in RDA 6.27.1.5) in these cases.
    • Provide MARC 775 (Other Edition Entry) with the relationship designator “Revision of.”

    OCLC *5787712 [not cataloged or held by GPO]

    1001 Dubroff, Harold.

    24514 The United States Tax Court : ǂb an historical analysis / ǂc by Harold Dubroff.

    260 Chicago, Ill. : ǂb Commerce Clearing House, ©1979.

    300 vii, 496 pages ; ǂc 23 cm.

    775 08 ǂi Revised as: ǂa Dubroff, Harold. ǂt United States Tax Court ǂw (OCoLC) 905912391

    CGP 939944

    035 905912391

    1001 Dubroff, Harold, ǂe author.

    24514 The United States Tax Court : ǂb an historical analysis / ǂc Harold Dubroff & Brant J. Hellwig.

    250 Second edition, revised and expanded.

    264 1 [Washington, D.C.] : ǂb [United States Tax Court], ǂc [2014]

    300 xii, 939 pages : ǂb illustrations ; ǂc 26 cm

    775 08 ǂi Revision of: ǂa Dubroff, Harold. ǂt United States Tax Court ǂw (DLC) 79067697 ǂw (OCoLC)5787712

    New Expression – Revision with different title proper

     

    If the revision is a new expression and does not share the preferred title for the work, then

    • Transcribe title proper of the revised edition in MARC 245.
    • Add MARC 130/240 (Uniform Title) for the title of the original work/earlier expression.
    • Provide MARC 775 (Other Edition Entry) with the relationship designator “Revision of.”

    OCLC *681850587 [not held by GPO]

    1001 Leak, William B.

    24512 A silvicultural guide for northern hardwoods in the Northeast / ǂc by William B. Leak, Dale S. Solomon [and] Stanley M. Filip.

    260 Upper Darby, Pa., ǂb Northeastern Forest Experiment Station, ǂc 1969.

    CGP 909664

    1001 Leak, William B., ǂe author.

    24010 Silvicultural guide for northern hardwoods in the Northeast

    24510 Silvicultural guide for northern hardwood types in the Northeast / ǂc William B. Leak, Dale S. Solomon, Paul S. DeBald.

    250 Rev.

    264 1 [Broomall, Pa.] : ǂb U.S. Dept. of Agriculture, Forest Service, Northeastern Forest Experiment Station, ǂc [1987]

    77508 ǂi Revision of: ǂa Leak, William B. ǂt Silvicultural guide for northern hardwoods in the Northeast ǂw (OCoLC)681850587

    New Expression – Revision’s authorized access point constructed according to a different descriptive convention

     

    If the revision to be cataloged is an expression that would have a different authorized access point in its RDA record only because the earlier edition was cataloged under AACR2 (e.g., for which the appearance of more than three authors dictates title main entry), then

    • Construct an authorized access point for the new expression according to RDA
    • Provide MARC 775 (Other Edition Entry) with the relationship designator “Revision of” that points to the AACR2 record, which will reflect a different AAP

    For an example and more detailed instructions, see slides 20-21 of RDA Special Topics: Revised Editions of Monographs.

    New Work – Revised edition with a new primary author

     

    When cataloging a revised edition and there is a new primary author and the original primary author no longer appears on the resource, treat the revision as a new work:

    • Construct an authorized access point for the new work according to RDA
    • Provide an added entry to the earlier work by an appropriate field – MARC 700/710/711/730 (Name/Title or Title Added Entry) – and provide a relationship designator from RDA’s “Relationship Designators for Related Works,” e.g., “Based on ,(work),” “Adaptation of (work),” etc.

    For an example and instruction, see slide 18 of RDA Special Topics: Revised Editions of Monographs.

    New Work – Revised editions with the same title proper and primary author (or editor) and new content

     

    If the revision introduces substantial new content to render it a new work even if its title and author (or editor) are the same as the original work:

    • Construct an authorized access point for the new work according to RDA. Distinguish identical AAPs, if necessary, by additional identifying element(s) in MARC 130/240 (Uniform Title).
    • Provide an additional access point for the earlier work by an appropriate field – MARC 700/710/711/730 (Name/Title or Title Added Entry) – and provide a relationship designator from RDA’s “Relationship Designators for Related Works,” e.g., “Based on (work),” “Adaptation of (work),” “Summary of,” etc.
    Ambiguous Status – Appearance of additional authors

     

    If the revised edition has additional authors, then evaluate the extent to which content has changed to determine whether the revision is a new expression or new work. Either status is possible. If only the order of the same authors changes between revisions (e.g., reversed first and second positions in statement of responsibility), then disregard their order as significant lacking any other indication(s) of substantial changes.

    Summaries

     

    Summary included within resource being cataloged

     

    Catalog the full report and its summary together when the summary is provided within the full report.

    Add a 500 note in the bibliographic record:

    500 ǂa Includes summary.

    Exercise judgment about whether to provide an additional access point for the summary that is contained within the main work. Substantiality of the summary is the likeliest consideration for the decision to provide an additional access point.

    If an additional access point is provided, then use the relationship designator “Container of (work),” as demonstrated below, in a MARC 700/710/711/730 (Name/Title or Title Added Entry) field.

    CGP 921091

    Summary included within report

    100 1 Buzby, Jean C., ǂe author.

    245 14 The estimated amount, value, and calories of postharvest food losses at the retail and consumer levels in the United States / ǂc Jean C. Buzby ; Hodan F. Wells ; Jeffrey Hyman.

    500 Includes summary.

    700 1 ǂi Container of (work): ǂa Buzby, Jean C. ǂt Estimated amount, value, and calories of postharvest food losses at the retail and consumer levels in the United States (Summary)

    Summary separate from resource being cataloged

     

    Catalog a summary separately from the full work when the summary is published in either a separate tangible format or in a separate electronic file from the full report.

    Link separately published full and summarized works. Provide MARC 700/710/711/730 (Name/Title or Title Added Entry) fields using reciprocal relationship designators “Summary of (work)” or “Summary of (expression)” and “Summarized as (work)” or “Summarized as (expression).”

    CGP 657913

    Full work

    086 0 ED 1.602:SCH 6/3

    100 1 Black, Alison Rebeck, ǂe author.

    245 14 The evaluation of enhanced academic instruction in after-school programs. ǂp Final report / ǂc Alison Rebeck Black [and four others] ; Elizabeth Warner, project officer.

    700 1_ ǂi Summarized as (work): ǂa Black, Alison Rebeck. ǂt Evaluation of enhanced academic instruction in after-school programs. Final report. Executive summary.

    CGP 655211

    Summary

    086 0 ED 1.602:SCH 6/3/EXEC.SUM.

    100 1 Black, Alison Rebeck, ǂe author.

    245 14 The evaluation of enhanced academic instruction in after-school programs. ǂp Final report. ǂp Executive summary / ǂc Alison Rebeck Black [and four others] ; Elizabeth Warner, project officer.

    700 1_ ǂi Summary of (work): ǂa Black, Alison Rebeck. ǂt Evaluation of enhanced academic instruction in after-school programs. Final report.

    Unspecified Relationships and MARC 787

    Indicate linkages with MARC 787 (Other Relationship Entry) for works and expressions that neither fit the situations above nor can be matched otherwise to MARC 7XX fields.

    In the examples below, relationship information is articulated optionally by the cataloger in 787 ǂi; however, this subfield may be omitted.

    CGP 941429

    086 0_ I 19.42/4-4:2014-5131

    100 1 Gallegos, Tanya J., ǂe author.

    037 PB 84-225093 ǂb NTIS

    037 PIN:049442-000 ǂb DA

    037 NCJ-125833 ǂb NIJ

    037 Stock no. NMSUMV 5 ǂb DMA

    24510 Trends in hydraulic fracturing distributions and treatment fluids, additives, proppants, and water volumes applied to wells drilled in the United States from 1947 through 2010 : ǂb data analysis and comparison to the literature / ǂc by Tanya J. Gallegos and Brian A. Varela.

    264 _1 Reston, Virginia : ǂb U.S. Geological Survey, ǂc 2015.

    787 08 ǂi Data sets: ǂa Gallegos, Tanya J. ǂt Data regarding hydraulic fracturing distributions and treatment fluids, additives, proppants, and water volumes applied to wells drilled in the United States from 1947 through 2010 ǂw (OCoLC)900541304

    830 _0 Scientific investigations report ; ǂv 2014-5131. Excerpt from p. 1: Analysis: … Descriptions of the data and details about the compilation methods are found in Data Series 868, “Data Regarding Hydraulic Fracturing from 1947 through 2010” (Gallegos and Varela, 2015).

    CGP 941430

    086 0_ I 19.121:868

    100 1 Gallegos, Tanya J., ǂe author.

    245 10 Data regarding hydraulic fracturing distributions and treatment fluids, additives, proppants, and water volumes applied to wells drilled in the United States from 1947 through 2010 / ǂc by Tanya J. Gallegos and Brian A. Varela.

    264 _1 Reston, Virginia : ǂb U.S. Geological Survey, ǂc 2015.

    787 08 ǂi Data analysis: ǂa Gallegos, Tanya J. ǂt Trends in hydraulic fracturing distributions and treatment fluids, additives, proppants, and water volumes applied to wells drilled in the United States from 1947 through 2010 ǂw (OCoLC)900539319

    830 0_ Data series (Geological Survey (U.S.)) ; ǂv 868.

    Back to Top

    GPO Cataloging Guidelines

    Introduction
    Cataloging/Metadata Policy-making Process
    Cataloging Policy and Documentation Committee (CPDC)
    GPO Cataloging Guidelines Review and Revision
    GPO Cataloging Guidelines: Organization and Structure
    Examples
    List of Standards
    Bibliographic
    Classification
    Other Metadata Schemes
    Other
    Cooperative Associations
    Questions
    Bibliographic Cataloging
    Overview
    Authoritative Status of the Catalog of U.S. Government Publications
    GPO Records in OCLC and Record Maintenance
    Sources
    What LSCM Catalogs
    Cataloging/Metadata Encoding Levels Policies
    1.0 Purpose
    2.0 Background and Related Documents
    3.0 Guidelines and Standards Consulted
    4.0 Coordination with Collection Development Procedures
    5.0 General Principles
    5.1 General Cataloging/Metadata Workflows - Individual Records
    5.2 Project and Retrospective Cataloging
    5.3 Batch Processing of Record Sets
    5.4 Categories of Federal Information Products
    5.5 922 Codes
    6.0 Cataloging Levels Chart
    Treatment Decisions for Collections and Analytics
    Factors to Consider for the Treatment Decision
    Separate Record Policy
    Background
    Procedures
    Exceptions
    Original Cataloging
    Copy Cataloging
    Adapting PCC Pre-RDA Records
    Adapting Non-PCC Pre-RDA Records
    Authenticating Non-PCC Pre-RDA Records as PCC
    Replacing and Exporting Records
    Cataloging Non-distributed Formats (for C&I)
    GPO Sales Program Information
    Authority Records
    General MARC Field Policies
    Formats, Modes of Issuance, Etc.
    Punctuation
    Program for Cooperative Cataloging (PCC) Policy on ISBD Punctuation
    Transcription
    Fixed Fields
    ELvl - Encoding Level
    Variable Fields
    037 - Source of Acquisition
    040 - Cataloging Source
    050 - LC Call Number
    060 - NLM Call Number
    070 - NAL Call Number
    082 - Dewey Decimal Classification Number
    100 - Principal Creator – Personal Name
    110/111 - Principal Creator - Corporate/Meeting Name
    130/240 - Unique Title for Work or Expression
    130 - Unique Title for Work or Expression - No Principal Creator Present
    240 - Unique Title for Work or Expression - Principal Creator Present
    245 - Title Statement and 246 - Varying Form of Title
    245 $c - SOR
    246 - Varying Form of Title
    250 - Edition Statement
    264 - Production, Publication
    GPO Sales Statement
    300 - Physical Description
    336 - Content, 337 - , 338 -
    490 - Series Statement Field
    500, 588 - Title Source, Source of Description Notes
    500 - General Note
    536 - Funding Info Note
    546 - Language Note
    6XX - Subject Access Fields
    600 - Personal Name Subject
    700 - Personal Name Associated with a Work
    710/711 - Corporate/Meeting Name Associated with a Work
    76X to 78X - Linking Entries
    776 - Additional Physical Form Entry
    074 GPO Item Number
    Multiparts
    Item Number Corrections
    086 SuDoc Number
    Sources to Consult
    Background and General Instructions
    Multiparts
    Serials and Integrating Resources
    Monographs
    Related Chapters/Sections
    Fixed Fields
    DtSt: Type of Date/Publication Status
    Variable Fields
    020 – ISBN
    037 – Source of Acquisition
    088 - Report Numbers
    Types of Numbers NOT Recorded in the 088 Field
    Mail Stop and Routing Codes
    245 ǂc - Statement of Responsibility
    250 - Edition Statement
    300 - Physical Description
    ǂa – Extent, Complicated or Irregular Paging
    ǂa – Multipart Monographs
    ǂa – Sheets
    500 - General Note
    500 – Title Source Note
    Report Numbers
    Sales Information Notes
    Errata
    Shipping List Notes
    Multipart Monographs
    505 - Formatted Contents Note
    520 - Summary, etc.
    536 - Funding Information Note
    588 - Source of Description Note
    Single-part Online Monographs Examples
    Multipart Monographs Examples
    Related Works and Expressions
    Related Chapters/Sections
    Related Resources
    Related Works and Expressions - Overview
    Frequently Revised Monographs
    Language Editions and Translations
    Language editions
    Translations
    Analytical Access Point(s)
    NEPA Documents
    Revised Editions
    Definition / Context
    Precataloging Decision-making
    Logistical Note for Bibliographic File Maintenance for Multiple Editions
    Detailed Instructions and Examples for Revised Editions
    New Expression – Revision and earlier edition share all common authorized access point elements
    New Expression – Revision with different title proper
    New Expression – Revision’s authorized access point constructed according to a different descriptive convention
    New Work – Revised edition with a new primary author
    New Work – Revised editions with the same title proper and primary author (or editor) and new content
    Ambiguous Status – Appearance of additional authors
    Question 3: How will revised and earlier editions be linked in catalog records?
    Summaries
    Summary included within resource being cataloged
    Summary separate from resource being cataloged
    Unspecified Relationships and MARC 787
    Microfiche
    Current RDA Policies and MARC Fields (February 2015- )
    MARC Fields
    Overview of Previous Microfiche Policies
    Re-Cataloging Microfiche
    Congressional Publications
    Fixed Fields
    Leader/17- Encoding Level
    Leader/18 - Descriptive Cataloging Form
    008/39 - Cataloging Source
    Variable Fields
    037 - GPO Sales Stock Number
    042 - Authentication Code
    050 - LC Call Number
    086 - SuDoc Classification Number
    088 - Report Number
    1xx - Principal Creator
    130/240 - Unique Title for Work
    245 - Title Statement
    264 - Publication Statement
    264 - Distribution Statement
    300 - Physical Description
    500 - General Notes
    504 - Bibliography, etc. Note
    505 - Contents Note
    Technical Reports
    Identification of Technical Reports
    Monograph or Serial
    Sources of Information
    Cataloging Instructions
    Fixed Fields
    Variable Fields
    General Guidance on Special Technical Report Fields
    027 – Standard Technical Report Number
    513 – Type of Report and Period Covered Note
    536 – Funding Information Note
    Public and Private Laws
    Public Laws
    Private Laws
    Instructions
    Treaties
    074 - Item Number
    086 - SuDoc Number
    490 and 830 - Series
    546 and 041- Language
    Senate Treaty Document Series (Y 1.1/4:)
    Cartographic Materials
    Background and Sources Consulted
    Brochures and Visitor Guides Treated as Maps
    BLM Surface/Mineral Management Maps
    Serial Treatment
    Encoding Level
    086 - SuDoc Number
    1XX - Principal Creator
    130/240 - Unique Title for Work
    245 - Title Statement
    255 - Cartographic Math Data
    300 - Physical Description
    500 - Notes
    655 - Genre Term
    Audiovisual Resources
    Scope of the Format Visual Resources
    Definitions of Types of Visual Resources
    Bibliographic Treatment in the CGP
    Analytics of Videos
    Collections of Videos
    Analytics of Still Images
    Collections of Still Images
    MARC Fields for Visual Resources
    245
    300 - Physical Description
    655 - Genre/Form Terms
    Continuing Resources
    Selective Registration for ISSN Assignments
    GPO’s automated submission of continuing resources for ISSN assignments
    GPO’s selective registration of continuing resources for ISSN assignments
    Inclusion criteria
    Exclusion criteria
    Serials
    Sources to Consult
    Policies, Procedures, Practices
    Definition of Serial
    Monograph vs. Serial and Frequency of Issuance
    When Mode of Issuance Is Ambiguous
    Replacement of Monograph Records with a Serial Record
    Ceased Serials Cataloged for the First Time GPO
    Numbering–Exceptions to RDA Principle of Transcription
    Notification of Cataloging Updates via WebTech Notes
    Notification of OAM for Serials Harvesting
    Updating Collections of Serials
    MARC Fields
    Leader /17 (Encoding Lvl) & 042
    010 - LC Control Number
    022 - ISSN
    050 – LC Call Number
    060 – NLM Call Number
    070 – NAL Call Number
    074 - Item Number
    082 - Dewey Decimal Classification Number
    086 - SuDoc Number
    246- Varying Form of Title
    264 - Production, Publication
    300 - Physical Description (300|a )
    362, 588, and Any Field Where Designation Is Represented
    500 - Distribution Note
    515 - Numbering Peculiarities
    538 - System Details Note
    588 - DBO/Source of Title Proper Note
    Language for “Description Based on” Note
    Print Version Record Used As Basis of Description for Online Version
    76X--78X– Linking Entry Fields
    776 – Additional Physical Form
    Cessation of print version, continuation online version
    Cessation of serial due to format and title change
    Microform serials and GPO practices for linkages
    Former, discontinued practice for linking microform serials to other manifestations
    Current practice for linking microform serials to other manifestations
    Other Considerations for Linking Entry Fields
    Parallel formats
    Works linked but not described in bibliographic records
    856 – Electronic Location & Access
    Single- vs. Separate-Record Approach and PURLs
    Appendix A: Bibliographic File Maintenance: Deletion of Records from the CONSER Database
    Appendix B: Where to Find Certain CONSER Procedures
    Integrating Resources
    086 - SuDoc Number
    130 - Authorized Access Point for Work
    245 - Title
    Other Title Information ($b)
    Statement of Responsibility ($c)
    300 - Physical Description
    5XX - Notes
    Order of 5xx Notes
    588 - DBO/Source of title proper note
    580/760-787 - Linking Relationships
    Computer Files
    Procedures to Convert Type "M" to Type "A" Records
    eBooks
    Overview
    Disposition of eBooks on CD-ROM
    MARC Fields
    020 – International Standard Book Number
    347 – Digital file characteristics
    856 – Electronic location and access
    New records, or non-GPO adapted records
    Existing GPO records
    955 – Local GPO notes
    New record, acquired directly by cataloger
    New record, acquired by acquisitions team
    Existing GPO record, updated to include eBook
    Non-Distributed eBooks
    074 – Item number
    500 – General note on distribution
    588 – Description Based on Note
    856 – Electronic location and access
    OCLC Holdings
    Export to Aleph
    Resources to Consult
    Name Authorities
    Background
    Instructions to Consult
    Policy Overview
    Personal Names
    Congressional Publications
    Other Publications
    Corporate/Conference Names
    Variant Names
    Conference Authority Records
    Programs and Projects
    Corporate Names for Parks, Forests, Preserves, etc.
    Works and Expressions
    Multipart (Collective) Titles
    Series
    Series-Like Phrases
    Places (Jurisdictional Geographic Names)
    General Procedures
    Optional Fields
    Research in OCLC
    How Much Research Should Be Performed . . . ?
    When to Consult Additional Sources
    Tips for Contacting Agencies
    General Field Specific Guidelines
    043 - Geographic Area Code
    1xx and 4xx
    4XX - See from Tracing
    5XX - See Also from Tracing
    670 - Source Data Found
    678 - Biographical or Historical Data
    781 - Subdivision Linking Entry - Geographic Subdivision
    RDA
    General Policies
    Hybrid Records in RDA Name Authority Records
    When to Recode an Existing NAR to RDA
    How to Recode an Existing NAR from AACR2 to RDA
    Field Specific Guidelines
    $u and $v in the 046 and 3XX Optional Fields
    Source of Information: 670 vs. $v in the 046 and 3XX Optional Fields
    046 – Special Coded Dates
    $2 – Source of Term
    $s (start date or period) $t (end date or period)
    336 - Content Type
    368 - Other Attributes of Person or Corporate Body
    370 - Associated Place
    371 – Address
    372 – Field of Activity
    373 – Association Group
    377 – Associated Language
    4XX – See from Tracing
    5XX – See Also from Tracings
    670 – Source Data Found
    678 – Biographical or Historical Data
    Personal Names
    Procedure for ECIP
    Procedure for CRS Reports
    General Instructions
    046 – Special Coded Dates (RDA 9.3)
    $s and $t in the 046 and 3XX Optional Fields
    100 – Authorized Access Point
    $q – Fuller Form of Name
    $d – Birth and/or Death Date
    $c – Titles and Other Words (Professions) Associated with a Name
    368 - Other Attributes of Person or Corporate Body
    370 - Associated Place (RDA 9.8-9.11)
    371 - Address (RDA 9.12)
    372 – Field of Activity (RDA 9.15)
    373 – Associated Group (RDA 9.13: Affiliation)
    374 – Profession or Occupation (RDA 9.16)
    375 - Gender (RDA 9.7)
    377 - Language (RDA 9.14)
    378 – Fuller Form of Name (RDA 9.5)
    400 - See from Tracing-Personal Name
    510 - Related Corporate Body
    678 - Biographical or Historical Data (RDA 9.17)
    Corporate Names
    Notes
    Sources to Consult
    Before You Begin
    MARC Fields
    110 - Corporate Name
    Places Associated with the Corporate Body
    Associated Institution
    Names Containing the Word "Services"
    678 - Biographical or Historical Data (11.11)
    111- Meeting Names
    368 - Other Attributes of Corporate Body, $a Type of Corporate Body
    370 - Associated Place
    372 - Field of Activity
    373 - Associated Group (11.5)
    410/411 - See from Tracing
    Initialism or Acronyms in Capital Letters
    Variants for Names Containing Ampersands
    410 - See from Tracing - Corporate Name
    Variant Names Entered Subordinately
    Place Names As Jurisdictions vs. Locations
    Variant Names Entered Directly
    Variants for Names Containing the Term “Inc.” or “Incorporated”
    411 - See from Tracing - Meeting Name
    Additional Identifying Element(s) for Initialisms/Acronyms in Variants for Meeting Names
    510/511 – See Also from Tracing
    Relationships and Relationship Designators
    Mergers
    510 - See Also from Tracing - Corporate Name
    Hierarchical Superior Relationship
    667 - Nonpublic Gen Note
    Works and Expressions
    046 – Special Coded Dates (RDA 6.4 and 6.10)
    130 – Authorized Access Point
    336 – Content Type (RDA 6.9)
    370 – Associated Place (RDA 6.5)
    377 – Associated Language (RDA 6.11)
    380 – Form of Work (RDA 6.3)
    410/430 – Variant Authorized Access Points
    667 – Nonpublic General Note
    670 – Source Data Found
    EXEMPLARS
    Places
    043 - Geographic Area Code
    451 - See From Tracing
    670 - Source Data Found
    781 - Subdivision Linking Entry-Geographic Subdivision
    AACR2
    General Policies
    Hybrid Records in RDA NARs
    When to Recode an Existing NAR to RDA
    How to Recode an Existing NAR from AACR2 to RDA
    Field Specific Guidelines
    5XX - See Also from Tracings
    Personal Names
    100 – Authorized Access Point
    $q - Fuller Form of Name
    400 – See from Tracing-Personal Name
    678 – Biographical or Historical Data (RDA 9.17)
    Corporate Bodies
    Auth Status - 008/33
    110 - Corporate Name
    111 – Meeting Name
    410/411 – Variant Name
    5XX – See Also from Tracings
    670 - Source Data Found
    Places
    043 - Geographic Area Code
    451 - See from Tracing
    670 – Source Data Found
    781 - Subdivision Linking Entry-Geographic Subdivision
    Subject Cataloging
    General Policies
    LC Subject Headings
    NASA Thesaurus Terms As Subject Headings
    MESH, NAL, and Other Non-LC Subject Headings
    LC Genre/Form Terms for Library and Archival Materials
    Adding General LCGFT to Bibliographic Records
    Background Resources for LCGFT
    Adding LCGFT to Cartographic Records
    Adding LCGFT to Audiovisual Records
    Subject Heading Proposals, Background, and Tips
    Tips and Instructions
    Internet Research
    Subject Headings Manual
    Searching Minaret
    Add'l Minaret (Class Web) Tips
    Scope Notes
    Use of the Dictionary
    Use of Wikipedia
    Use of LSCH As a Thesaurus
    References
    Class Web or Minaret
    SACO Resources
    Subject Headings Manual
    Print Resources
    Resources for Geographic Proposals
    Geographic Print Resources
    Examples of GPO Subject Proposals
    Subject Heading Proposals, Workflow
    Submitting SACO Proposals for Internal Review
    Producing Associated Bib Records; Exporting Subject Authority Records
    Submitting SACO Proposals to the Library of Congress
    Updating Aleph Authority File
    Name vs Subject Authority File
    Overview
    Instructions
    Name Headings As Subjects
    Special Topics, Materials, Subdivisions, Etc.
    Environmental Impact Statements
    Legal Topics
    Research
    Other Metadata Schemes
    Dublin Core
    ONIX
    Glossary
    Initialisms and Acronyms
    List of Major Changes to the Cataloging Guidelines

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