University of Central Florida Library

The University of Central Florida Library (UCF) and its Federal depository collection lie at the heart of a dynamic university that offers 216 degree programs to students from 50 states and 141 countries. More than 56,000 students attend classes on UCF's main campus and 10 regional campuses located throughout Central Florida. Designated in 1966, the depository has worked to create a collection of Federal documents and Government information resources that meet the research needs of its both university and non-university patrons. The depository selects 94% of all materials offered by the Federal Depository Library Program (FDLP), making it the largest depository collection in the Orlando area.

The University’s research centers and institutes include the Florida Space Institute, the Florida Solar Energy Center, and the Center for Research and Education in Optics and Lasers. The library recently decided to establish retrospective collection focus areas regarding publications from the National Aeronautics and Space Administration and the Department of Energy.

A large collection of course research guides has been created, with over 40 of the guides identified as Government-related. Some of the guides were developed to help identify Government resources for library course instruction in anthropology, business, chemistry, criminal justice, education, engineering, English, history, journalism, legal studies, political science, public administration, social work, and sociology.

The library is working to expand its tangible collection, and the depository coordinator, Rich Gause, has worked with the Florida regional librarian and other depositories in the state to extend the depository’s tangible collection to include materials from the 19th century. The tangible materials are augmented by commercial subscriptions to several digital collections that provide access to materials back to 1789 and earlier.

Major renovations to create a “Knowledge Commons” were recently completed on the entrance level of the library. This area has doubled the amount of seating and the number of public computers. As a result, the depository’s tangible collection has been moved downstairs to the first floor of the library. This move required that the staff offices, 1,800 shelves of tangible materials, and 97 cabinets of microfiche/film, CD-ROM, map/atlas cases be moved. After a tremendous amount of planning and with the participation of staff from throughout the library, the move was accomplished in a total of three days.

While the collection and staff offices have moved, the customer service point remains on the entrance floor. In response to the challenges of this reconfiguration, the library has improved signage and provided additional training to reference librarians so that they are familiar with the collection’s location. The use of instant messaging has increased between the depository and reference staff at the research assistance desk. Reference librarians can receive remote assistance, inform the depository that a patron has been directed to them and is on their way, or request that a staff member assist a patron.

The library also engages in outreach to the university community, the local community in central Florida, and the Government information professionals who work in the area. The depository coordinator works with other faculty, making them aware of potentially relevant library resources, including Government information that may well be important to their research and the classes they're teaching.

The depository coordinator has worked closely with colleagues at Rollins College and Stetson University to arrange meetings and other communication among the depository librarians in the metro area. They have prepared workshops and presentations to increase awareness of available resources and services to non-depository librarians. The UCF depository also reaches out to the local non-university community and hosted an Economic Census workshop that successfully promoted the depository and Government information to the planning staff of local cities and counties.

The depository library at UCF has adapted and grown in size, as its service communities have changed and expanded over the last 40 plus years. The depository has used different technologies and methodologies over time to create and promote a depository collection that reaches from the 18th century to the modern day and to places as far afield as Switzerland in support the university’s distributed learning programs. The U.S. Government Printing Office would like to thank the staff of the UCF library for their ongoing commitment to making Government information accessible.