Regional Online Selections Policy

The Superintendent of Documents seeks to accommodate regional depository libraries and their need to effectively manage their depository resources and transition to a greater emphasis on digital collections, which requires increased flexibility and the reconsideration of past selection requirements. One way to provide this flexibility is to explore offering “EL” or online as a format selection option for regional depository libraries, without also requiring that they select an equivalent tangible version.

Superintendent of Documents Draft Public Policy Statement 202X-X: Regional Depository Libraries Online Selections was released in September 2020 to provide the basic framework for this new option. Nothing in the policy prohibits regionals from continuing to select tangible formats along with the online format.

In the fall of 2020, a survey of regional depository library coordinators was conducted in order to:

  • Gauge regional depository interest in this option
  • Provide GPO with insight into how regional depositories might implement such a practice
  • Inform the development of processes for GPO

Survey responses are reported in Regional Depository Libraries Survey Findings  (February 16, 2021). As regional depository coordinators expressed interest in selecting an online format with no equivalent tangible selection, GPO will develop and test a process for implementing SOD-PPS-202X-X.

Basic Requirements for Regional Online Selection

  • Publication eligibility requirements:
    • Digital equivalent on govinfo, or from the digital repository of a Digital Preservation Steward or Federal agency partner
    • A minimum of 4 geographically-dispersed Print Selectors, who agree to select and retain the print format for a specified period of time
  • Authorization for regionals to select a title in online format only is granted by the Superintendent of Documents.

Test of Regional Online Selection: Congressional Record (Daily) and Federal Register

A test will be conducted to determine the most efficient and effective way to implement SOD-PPS-202X-X, while ensuring public access is maintained for titles that are made eligible for regionals to select only in EL or online format.

The test will include two titles: Congressional Record (Daily) and Federal Register. One year after regional deselection has been authorized, GPO will evaluate how the policy impacted libraries, and which titles, if any, the policy can be expanded to include.

Before GPO can offer regionals the option to deselect tangible formats for these titles, a minimum of four geographically-dispersed Print Selectors must be secured. Since the two test titles supersede, the Print Selector retention period will align with the Superseded List:

  • Congressional Record (Daily) shall be retained until all the bound editions for a volume are issued (dailies and the indexes)
  • Federal Register shall be retained for two years

Print Selectors:

Federal Register:

  • Louisiana State University, Baton Rouge, Paul M. Herbert Law Center (South region)
  • State Library of Ohio (Midwest region)
  • State Library of Pennsylvania (Northeast region)
  • University of Colorado, Boulder, School of Law Library (West region)

Congressional Record (Daily):

  • Augusta University, Reese Library (South region)
  • University of South Carolina – Thomas Cooper Library (South region)
  • State Library of Ohio (Midwest region)
  • State Library of Pennsylvania (Northeast region)
  • University of Colorado, Boulder, School of Law Library (West region)
  • Vanderbilt University, Central Library (South region)

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