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News & Events Article/Alert Templates

This section contains guidelines and templates for posting announcements to the Federal depository library community.

When writing an alert message here are the following helpful tips to keep in mind.

  1. Subject: Brief title capturing the message (approximately 50 characters).
  2. Body: Written for the Web, concise, not a stand alone message. This is an announcement. The details should be with the content's "home" article. The announcement should link to the master article for complete details.
  3. Timeframe: Is it temporary or permanent? If temporary when should it be set to expire? Any article can be set to auto-publish and auto-expire on a specific date.
  4. Links: Should be hyperlinked on a word, not showing the URL. URL's should only be shown in full when advertising a site or service.
  5. Tags/Keywords: No more than 3 per article selected from this list.

Alert messages are required to be posted:

  • Between the core work hours between 9:00 a.m-3:00 p.m.
  • 48 hour notice (unless it is a last minute priority message)
  • Best days to post are Tuesday through Thursday

Distribution Information

When including distribution information, use the following pattern:

The examples below show how an alert should be written based on the following range of topics:

Webinars

Webinars on GPO’s Federal Digital System

The next two live training classes on navigating GPO's Federal Digital System (FDsys) will be offered Wednesday, February 20, 2013.

  • Introduction to FDsys
    • Start Time: 11:00 a.m.
    • Duration: 1 hour
    • Summary: An introductory course on navigating Federal Government information using FDsys. During this session, attendees will learn basic and advanced searching, browsing, retrieving by citation, help tools, and working with FDsys search results.

  • Advanced Navigation in FDsys
    • Start Time: 1:00 p.m.
    • Duration: 1.5 hours
    • Summary: Focuses on tracking Federal legislation and regulations.
Registration is required. Space is limited to the first 195 registrants for each Webinar on a first-come, first-served basis. You will receive an email confirmation that includes instructions for joining.

Additional Webinars will be offered in the future. You can also view archived Webinars. Subscribe to the RSS feed to be alerted when new Webinars are posted to the archive.

System Maintenance

Scheduled MetaLib Maintenance

The U.S. Government Printing Office (GPO) will be performing scheduled maintenance on the federated search tool, MetaLib (metalib.gpo.gov).

  • Start Time: Wednesday, December 26, 2012, 7:00 a.m. EDT
  • End Time: Wednesday, December 26, 2012, 10:00 a.m. EDT
  • Total Duration: 3 hours

During the maintenance period, MetaLib will experience downtime. The Catalog of U.S. Government Publications and the Federal Depository Library Directory will not be affected.

Scheduled maintenance is a necessary and vital aspect of Web services that ensures long term uptime and reliability of our services. Thank you for your cooperation during this time.

FDLP Connection

FDLP Connection, Volume 2, Issue 11/12 Released

The November/December 2012 issue of FDLP Connection has been released. This month's newsletter is a wrap-up of the Depository Library Council Meeting and Federal Depository Library Conference (Meeting & Conference).

In her column, Superintendent of Documents, Mary Alice Baish recounts some of the special activities of the Meeting & Conference, provides a “next steps” response to the FDLP Forecast submissions, and offers thanks in a holiday message. Meanwhile, your Council colleagues, Shari Laster (University of Akron and DLC Chair) and Peggy Jarrett (University of Washington Gallagher Law Library) write of Council’s Working Groups Meeting & Conference activities.

This FDLP Connection’s features include:

  • Federal agency programs from the Meeting & Conference;
  • FDLP community educational sessions;
  • Preliminary results from the FDLP Forecast Study;
  • Meeting & Conference virtual attendance;
  • Tool for simplifying the N&O process;
  • GODORT of Michigan as a successful library staff collaboration;
  • Library Spotlight;
  • And more!

Sign up to receive our newsletter via e-mail. The theme for the January/February issue is "Preservation" and the focus of the March/April issue is “Online Tools”.

Share your expertise, unique services, and other items of interest with fellow colleagues throughout the library community by contributing to future issues of FDLP Connection.

For submissions or questions, use askGPO and choose "Federal Depository Libraries" as the category and "FDLP Connection" as the subcategory.

Cynthia Etkin & Kelly Seifert
Co-Editors, FDLP Connection
U.S. Government Printing Office

Special Offers to Depository Libraries

Special Offer: Laws Relating to the National Park Service

The National Park Service (NPS) has offered the U.S. Government Printing Office (GPO) excess copies of select volumes of the Laws Relating to the National Park Service for distribution to Federal depository libraries. The Laws Relating to the National Park Service were previously distributed to selecting libraries. This is an opportunity for libraries that are newer to the Program or missing issues to fill gaps in their collections.

Copies will be available on a first come, first serve basis. Depending on the quantity ordered, these publications may arrive in your depository shipment box or in a separate mailing.

This offer expires March 22, 2013. Complete the form to request copies.

Use the following code for the CGP System Number. Enter the number in place of XXXXX.

http://catalog.gpo.gov/F/?func=direct&doc_number=XXXXX&format=999

Withdrawal, Recall, Return, Destruction

U.S. Department of Labor, Wage and Hour Division Publication Distributed in Error

The U.S. Government Printing Office (GPO) has been informed by the U.S. Department of Labor, Wage and Hour Division that the following publication published by the Division was distributed to depository libraries in error. The publication is for internal use only and is not intended for the public. Copies should not be accessible to the public and should be destroyed.

  • Title: Field Operations Handbook, Revision No. 665, September 22, 2011
  • SuDoc Class: L 36.208:F 45/REV.665
  • Item Number: 0777-B
  • Shipping List Number: 2012-0138-P

Depository libraries are receiving an official notification letter outlining the actions to be taken in a depository shipment. Further information about this withdrawal action and withdrawal procedures for FDL’s can be found on the Procedures for the Withdrawal, Recall, and Destruction of Depository Material page.

Simple Monthly Service Updates

Monthly service updates are set to autoexpire after 30 days.

New Electronic Titles November 2012

New Electronic Titles (NET) are now available for November 2012. These files are accessible from the New Titles section of the Catalog of U.S. Government Publications (CGP).

FDLP and C&I Metrics - November 2012

The U.S. Government Printing Office (GPO) has released statistics for November 2012 regarding the activites of the FDLP and the Cataloging and Indexing (C&I) Program.

Public Releases

Economic Report of the President, 2012

The Economic Report of the President, 2012 is now available from the U.S. Government Printing Office. It is issued by the Executive Office of the President and the Council of Economic Advisers and transmitted to Congress no later than ten days after the submission of the Budget of the United States Government. The Economic Report of the President is available on FDsys. Documents are available in ASCII text and Adobe Portable Document Format (PDF), with many of the tables also available for separate viewing and downloading as spreadsheets in Microsoft Excel (XLS).

The Economic Report of the President includes:

  1. Current and foreseeable trends and annual numerical goals concerning topics such as employment, production, real income, and Federal budget outlays;
  2. Employment objectives for significant groups of the labor force;
  3. Annual numeric goals;
  4. And a program for carrying out program objectives.

Also included is the Annual Report of the Council of Economic Advisers.

Each year, the Council of Economic Advisers submits this report on its activities during the previous calendar year in accordance with the requirements of Congress as set forth in section 10(d) of the Employment Act of 1946 as amended by the Full Employment and Balanced Growth Act of 1978.

The Economic Report of the President, 2012 will be distributed to Federal depository libraries under:

The Economic Report of the President, 2012 is also being shipped as House Document 112-77:
  • Title: Economic Report of the President, Transmitted to the Congress, February 2012
  • SuDocClass: Y 1.1/7:112-77
  • Item Number: 0996-A-02 (P), 0996-F (EL)
  • Shipping List: 2012-0030-S
  • PURL: http://purl.fdlp.gov/GPO/gpo4325
  • CGP System Number: 795910
In addition, copies are available for purchase from the U.S. Government Online Bookstore.

Conferences and Events

The 2012 Depository Library Council Meeting and Federal Depository Library Conference: Celebrating the Past, Building the Future Together

Be a part of the 2012 Depository Library Council Meeting and Federal Depository Library Conference: October 15–18, 2012 in Arlington, Virginia. Join in the celebration as we commemorate the 40th anniversary of the Depository Library Council to the Public Printer, the 80th Meeting of the Depository Library Council, the 50th anniversary of the establishment of regional depository libraries, and the 20th Federal Depository Library Conference!

Registration is now open to everyone

This free, four-day event will be packed with:

  • Hands-on training sessions from GPO (including FDsys training) and other Federal agencies.
  • An array of educational sessions from GPO staff and colleagues in the FDLP community.
  • Meetings of the Depository Library Council where your input as a member of the FDLP community is needed.
  • Extensive information and preliminary results from the FDLP Forecast Study.
  • Networking and idea exchange opportunities among your colleagues from around the country.
  • Federal Government information displays and demonstrations.
  • And more.

Bring your laptops, and get ready for this collaborative, educational, and hands-on experience.

Share your expertise; propose an educational session.

For more information about the 2012 Depository Library Council Meeting and Federal Depository Library Conference.

Transcripts and Proceedings from the Fall 2011 Meeting and Conference

Transcripts and proceedings from the fall 2011 Depository Library Council Meeting and Federal Depository Library Conference (Meeting and Conference) are available from the event page along with:

  • Remarks from William J. (Bill) Boarman, Public Printer of the United States
  • Remarks from Mary Alice Baish, Superintendent of Documents
  • Schedule of Events
  • Agenda
  • Educational presentations and handouts
  • Council recommendations with GPO responses from the spring 2011 Meeting and Conference
  • Photo gallery

Meanwhile, certificates of attendance have been e-mailed to those who requested one during registration.

Register for the 2012 Interagency Depository Seminar

Registration is now open for the 25th Annual Interagency Depository Seminar, which will be held in Washington, DC from Monday, July 30 through Friday, August 3, 2012. During the week-long seminar, representatives from various Federal agencies will present an overview of their information products and activities as they relate to libraries participating in the Federal Depository Library Program.

There is no fee to attend the seminar; however, advance registration is required. Attendees are responsible for their own expenses for travel, lodging, and meals.

Register to attend and learn more about the Interagency Depository Seminar.

DLC Member Nomination Annoucement

Call for Recommendations for the Depository Library Council

The U.S. Government Printing Office is seeking recommendations for new members to serve on the Depository Library Council (DLC) from June 1, 2012, through May 31, 2015. The DLC is an advisory body that counsels the Public Printer in matters pertaining to future trends, innovation, and new concepts in libraries and information dissemination, particularly as they relate to the Federal Depository Library Program (FDLP).

Individuals appointed to serve on the DLC are typically leaders and innovators in key areas related to the future of the FDLP. Currently, this includes essential elements of development, management, and dissemination of electronic information, such as version control, authentication, and preservation of digital information. In addition, ideal candidates for such service should possess a commitment to the mission and goals of the FDLP, with a focus on increasing access and services as related to Federal Government information.

Recommendations will be accepted now through January 20, 2012. To submit the names of one or more qualified individuals for consideration, please fill out this form.

Biennial Survey

Biennial Survey 2011

The Biennial Survey of Depository Libraries will be conducted in 2011. The survey will run from September 30 - October 31, 2011. To ensure that library staff have adequate time to prepare, a copy of the questions is now available to the community. A discussion will begin on the FDLP Community site forum in August to address questions.

This survey is to be submitted by ALL Federal depository libraries. It is through this mechanism that depositories fulfill their legal obligation to "report to the Superintendent of Documents at least every two years concerning their condition" (44 USC § 1909).

Final 2011 Biennial Survey Questions Released

2011 Biennial Survey Final Questions Cover.With only nine days left until the start of the Biennial Survey, depositories are reminded that all answers must be reviewed and approved by your institution's library director or designee prior to submission. Now is an ideal time to prepare your institution’s answers.

Draft questions were released in June 2011; however, three changes have been made to the draft questions:

  • Question 11: Added the ability to specify a location if “Other location” is selected.
  • Question 29: Added a “Not applicable” option.
  • Question 30: Modified the question to include other types of depository notification (e.g., emblem and/or language) displayed to the public.

The 2011 Biennial Survey launches on Friday, September 30. All Federal depository libraries are required to complete this survey.

Download the final 2011 Biennial Survey Questions and start preparing your answers.

Use the FDLP Community site’s forum to discuss questions related to the Biennial Survey with GPO staff.

2011 Biennial Survey Released

Federal depository coordinators can now sign into the FDLP Desktop with their library number and internal password to complete the 2011 Biennial Survey. Once logged in, use the “Biennial Survey” menu that appears above the “Upcoming Events” module.

The survey consists of 31 questions and spans 7 pages. Once completed, a copy of your submission is sent to the depository coordinator, approving official, and up to two additional recipients. It is strongly recommended one of the two additional recipients be your regional library. Contact your regional for their preferred email address. Meanwhile, depositories can also view/print their submission from the FDLP Desktop.

All Federal depository libraries are required to complete this survey. Responses must be reviewed and approved by your institution's library director or designee prior to submission. Survey questions were posted in advance so that depositories could prepare their response.

The survey must be completed by October 31, 2011.

Your response is extremely important. The Biennial Survey provides the U.S. Government Printing Office (GPO) with important information concerning the conditions of both individual depository libraries and the depository library program as a whole. This data is used to administer the program and to assist in the assessments of the conditions and services of depository libraries.

Please post questions related to the survey on the FDLP Community forum. GPO staff will monitor and respond regularly.

Questions related to logging into the FDLP Desktop should be directed to askGPO. Choose the category “Federal Depository Libraries” > “Passwords”.

Biennial Survey Submission Deadline Approaching

There are only 6 days left to complete the Biennial Survey of Depository Libraries.

Do not delay! All depositories are required to complete the survey.

To complete the survey, log into the FDLP Desktop with your library number and internal password. Once logged in, use the "Biennial Survey" menu that appears above the "Upcoming Events" module on the homepage.

Your response is extremely important. The Biennial Survey provides the U.S. Government Printing Office (GPO) with important information concerning the conditions of both individual depository libraries and the depository library program as a whole. This data is used to administer the program and to assist in the assessments of the conditions and services of depository libraries.

Please post questions related to the survey on the FDLP Community forum.

Results from the 2011 Biennial Survey of Federal Depository Libraries

Results from the 2011 Biennial Survey of Federal Depository Libraries, including a results summary, breakdowns by library type, and the raw data are now available.

Over 90% of libraries completed the legally required survey, which provides important information concerning the conditions of both individual depository libraries and the Federal Depository Library Program (FDLP) as a whole.

The U.S. Government Printing Office (GPO) maintains Biennial Survey information with the official records of each depository and recommends that each depository archive and pass on this information to successive staff members.

In addition to the full results, this year GPO has created a helpful and engaging infographic to highlight the top results. An infographic is a graphic visual representation of information, data, or knowledge designed to present complex information quickly and clearly. Symbols and other design elements are often used together to enhance the visual impact and message.

GPO would like to thank the libraries that participated in the 2011 Biennial Survey of Federal Depository Libraries.

Shipping Lists

Final Shipping List Numbers for FY11

Libraries are reminded that all new items added to item selection profiles during the 2011 Annual Update Cycle are now active. You should begin receiving these items with the first shipping list for FY12, which is currently being prepared for shipment. The final shipping lists issued for FY11 are as follows:

  • Microfiche: SL 2011-0417-M
  • Paper: SL 2011-0463-P
  • Separates: SL 2011-0080-S
  • Electronic: SL 2011-0041-E
  • USGS: 2011-04-TS

Press Release

GPO Signs Agreement on Regional Library Services for Michigan FDLs

The U.S. Government Printing Office (GPO) and the University of Minnesota Libraries (UMN) signed an agreement under which UMN will provide regional depository library services to the selective depository libraries in Michigan. Under the agreement, UMN will provide interlibrary loan and reference services, education and training, and related services to Michigan’s Federal depository libraries. In addition, UMN and the Library of Michigan/Michigan Department of Education entered into a new service agreement that includes the creation of a Regional Depository Library Advisory Group to ensure the needs of all depository libraries within the region served are met.