An opportunity to add item numbers to depository library selection profiles will take place June 1st through July 31, 2009.

During the Update Cycle, libraries may log into the Amendment of Item Selections Web Form and add or drop item numbers.

GPO recommends that libraries review their current and prospective selections, while keeping the U.S. Government information needs of their community in mind.

The Update Cycle is the only time that item numbers may be added. All additions remain pending until they are activated with the beginning of fiscal year 2010, October 1, 2009. Libraries will begin to receive new publications with shipping lists dated October 1st and after.

You may drop item numbers at any time during the year.

Information about item numbers can be found in the FDLP Desktop article, Item Number System.

Instructions for using the Amendment of Item Selections Web form

Libraries enter their amendments using the Web form Amendment to Item Selections.

You will need your depository library number and internal password to submit your additions or deletions. More information about the internal password is in the FDLP Desktop article, Passwords Used By Depository Libraries.

Item numbers may be added or dropped using this form by typing the item number into the “Add” or “Drop” column as appropriate.

To view your library’s current item selection profile, consult the Item Lister. The Item Lister is regularly updated, typically twice each month.

If you delete item numbers for titles in any format other than microfiche, you can anticipate that you will no longer receive publications shipped under those item numbers within 72 hours of your transaction. Deletion of microfiche item numbers will take effect beginning the week after the amendment was submitted. After these changes are in effect, you will no longer be able to claim items listed on shipping lists. Deletions submitted should appear in an Item Lister update in 2-3 weeks.

Automatic Confirmation of Selections

Automatic confirmation of the changes you input is a function of the Web application. If you enter your e-mail address along with your depository library number and internal password when filling out the online selection update form, an e-mail confirmation of your transactions should be sent to you. However, for your records you may want to print out and/or save the Web page confirmation that appears before you hit the Submit button. When you save the file, change the file name extension from .cgi to .html to view the page in a Web browser.

Questions?

To report inputting errors, request your password, get help with access, or to ask any other question about the Update Cycle, please contact the GPO online help service, askGPO.

To ensure that your question is routed to the correct area, please choose the category Federal Depository Libraries and then Passwords or Amendment of Item Selections.

NOTE: If you mistakenly delete an item number or select an item number that you really wanted to delete, you must contact GPO as soon as possible. Do not try to input the correct selection again by entering another transaction on the Amendment to Item Selections form. If you do not report your error, your receipts of publications may be affected and claims may not be honored.

Library Directory information

Please use this opportunity to review your library directory information in the Federal Depository Library Directory.