The 2011 Annual Item Selection Update Cycle runs from June 1 through August 12, 2011. Federal depository libraries may add item numbers to their selection profiles during this Update Cycle. This is the opportunity during the year when additions may be made. All additions become effective at the start of the new fiscal year. Libraries may drop item numbers at any time during the year.

During the Update Cycle, libraries may log into the Amendment of Item Selections Web Form and add or drop item numbers.

Many libraries use the Annual Item Selection Update Cycle to review all selections. GPO recommends that libraries review their current and prospective selections, keeping the U.S. Government information needs of their community in mind.

Information about item numbers can be found in Item Number System.

Instructions for using the Amendment of Item Selections Web form

Enter item number amendments using the Web form Amendment of Item Selections.

You will need your depository library number and internal password to submit your additions or deletions. More information about the internal password is in Passwords Used By Depository Libraries.

Item numbers may be added or dropped using this form by typing the item number into the “Add” or “Drop” column as appropriate.

To view your library’s current item selection profile, consult the Item Lister. The Item Lister is regularly updated once a week.

Deletion of most item numbers take effect within 72 hourse of the transaction. Deletion of microfiche item numbers take effect beginning the week after the transaction. After that time period, new material with those deleted item numbers will cease distribution.

After these changes are in effect, you will no longer be able to claim items listed on shipping lists. Deletions submitted should appear in the next Item Lister update.

Automatic Confirmation of Selections

Library staff that enter their email address into the Amendment of Item Selections form will receive a confirmation of the added or dropped item numbers. For record keeping purposes, you may want to print out and/or save the Web page confirmation that appears before you hit the Submit button. When you save the file, change the file name extension from .cgi to .html to view the page in a Web browser.

NOTE: If you mistakenly delete an item number or select an item number that you really wanted to delete, you must contact GPO as soon as possible. Do not try to input the correct selection again by entering another transaction on the Amendment to Item Selections form. If you do not report your error, your receipts of publications may be affected and claims may not be honored.

Library Directory information

Please use this opportunity to review your library directory information in the Federal Depository Library Directory.