Cataloging Record Distribution Program
- Last Updated: November 25 2014
- Published: October 24 2012
The Cataloging Records Distribution Program (CRDP) provides for GPO produced catalog records to participating Federal depository libraries.
As part of funding received from H. R. 1105, the Omnibus Appropriations Act of FY 2009 (P. L. 111-8), a portion was allocated to support GPO’s Cataloging and Indexing (C&I) program and distribute cataloging records to depository libraries. The CRDP started on October 1, 2009 and has expanded each year. In fiscal year 2015, it provides for bibliographic records distribution to 100 Federal depository libraries. GPO purchases MARCIVE, Inc. services for libraries who sign up for the CRDP service; there is no charge for libraries to participate.
Cataloging records are made available to libraries based on a customized profile, according to each library’s unique needs. MARCIVE personnel work with each participating library to develop a CRDP bibliographic records profile that determines the types of records provided monthly. Libraries in turn add the records to their own library catalogs, which enhances public access and awareness of U.S. Government publications.
The advantages to participation are many, including:
- The service is available at no cost to participating libraries.
- Bibliographic records are provided monthly based on the current library FDLP item selection profile.
- Participants may configure the bibliographic record files they receive.
- The monthly process for acquiring the records sets is easy.
- Receiving bibliographic records reduces library staff cataloging time.
- Participants have consistently praised CRDP customer service.
Contact GPO through askGPO if you are interested in learning about any current program openings.
The CRDP has proven to be so successful that GPO typically has a waiting list for participation after the beginning of each fiscal year on October 1. Libraries on past waiting lists have joined the CRDP at the beginning of the next fiscal year.
A library interested in joining is strongly encouraged to review and update their FDLP item number selection profiles, as appropriate, to ensure that the selections best meet the Federal Government information needs of the communities served. If the library wishes to acquire records for all publication formats (e.g., print or other tangible format and online only publications), item selections should include item numbers associated with all formats.
CRDP records are those created through GPO’s Federal Depository Library Program (FDLP) and Cataloging and Indexing Program (C&I).
GPO cataloging data consists of MARC records for U.S. Government publications published by all three branches of the Federal Government, including:
- Audiovisual materials
- Computer files or digital materials
- Streaming videos
These materials are cataloged by GPO staff. The catalog records are viewable in the Catalog of U.S. Government Publications (CGP). On average, GPO catalogs approximately 2,200 titles per month.
GPO is a member of PCC, CONSER, BIBCO, and NACO and catalogs according to national and international bibliographic standards. The majority of records are encoded as full-level. Other encoding levels may be used depending on the availability of cataloging copy, the use of surrogates, etc.
GPO currently uses the separate record approach to cataloging, which means that there will be an individual cataloging record created for each format of a publication, with a 776 MARC field link to all other formats.
RDA is the current standard used by GPO. Records from the Historic Shelflist may not be in RDA.
The majority of records include a corresponding OCLC record number. Records from specific GPO Library Services and Content Management projects, e.g., the GPO Historic Shelf List or the Iowa Poster Project, may not have OCLC numbers.
PURLs in records contain pure links. Links direct to electronic content on GPO’s Federal Digital System (FDsys), GPO servers, agency Web sites, and official FDLP partner sites or servers.
The majority of records are for English-language materials, but GPO catalogs publications in the language used by the publishing agency.
Each library participant may select one of the following options:
- All newly created cataloging records
- All new records, plus changed or updated bibliographic records
- One of the above options, plus Historic Shelflist records
Records are distributed in batches once a month from MARCIVE. Libraries are notified by MARCIVE each month by email when their records are available to pick up via FTP or HTTP.
MARCIVE will announce record availability, quantity of records, and location where they may be retrieved. Once announced, libraries have two weeks to retrieve records.
MARCIVE acquires bibliographic records that match a participating depository library’s current FDLP item number selection profile and creates monthly record sets for the library (with the addition of Historic Shelflist records if requested). When GPO makes changes to item numbers that affect a library’s item number selection profile, MARCIVE automatically provides bibliographic records the next month for the current (i.e., updated) item numbers selected.
The records sets may be customized. For example, libraries may specify that files be divided by publication format for loading into their library catalog. Libraries may also choose to acquire or exclude bibliographic records by publication format, e.g., serials or online only publications.
Each continuing CRDP library is entitled to make up to two cataloging specification updates to the records sets output between October 1 and September 30 of the following year (i.e., the U.S. Government fiscal year).
New CRDP participants set up and test their profiles, ensuring that the bibliographic records display the appropriate way. They may also make two cataloging specification updates each fiscal year after setup.
Profile changes are made by MARCIVE. See the Profile Guide for more information.
Libraries may choose the following CRDP custom options:
- Historic Shelf List cataloging records (brief records), with either:
- All records
- All records by agency (e.g., All A’s = All records from the Department of Agriculture or all Y’s = All Congressional Documents). No further breakdown is offered by SuDocs stem. Multiple agencies may be selected.
- Choice of how record sets are organized (i.e., they may be in one file or they can be separated by format (e.g., serials only or online only))
- Creation of item record holding fields
- Creation of holding codes based on format
- Placement of OCLC and SuDocs numbers and designated MARC fields according to local practice
- Record sets in MARC-8 or UTF-8
- Sending records to OCLC for the purpose of setting holdings
The following services are not provided in the CRDP:
- GPO acquisition records (brief bibs)
- MARCIVE Shipping List Service (SLS) records
- Barcodes/smart barcodes
- Superintendent of Documents (SuDocs) number labels
- Access to MARCIVEWeb Docs (database offered by MARCIVE)
- Authority control services
- Custom reporting
- MARC records profiled by criteria not in the CRDP
- Record loads tailored for a consortial catalog
Participating libraries are required to:
- Identify a point of contact for the program, i.e., a cataloger, systems librarian, or Federal depository coordinator, and notify both MARCIVE and GPO of any changes in the point of contact.
- Retrieve catalog records each month on a timely basis.
- Review and analyze the retrieved catalog records within two weeks of availability.
- Load the records (based on local protocols) into the ILS/OPAC and test the results.
- Profile to receive at minimum, on average, ten records each month.
- Complete an annual GPO survey about the CRDP.
- For new participants, complete the initial CRDP profile and testing.
GPO reserves the right to remove CRDP participating libraries that do not fulfill these requirements.
Libraries must have an integrated library system which supports Resource Description and Access (RDA) bibliographic records.
Libraries that choose to stop receiving records and end their participation in the CRDP should contact both GPO and MARCIVE.
Libraries leaving the CRDP may retain the bibliographic records received through the program.
Questions or comments about the CRDP or to express an interest in joining should be submitted to GPO using askGPO.
- Please select the category “Federal Depository Libraries” and the subcategory “Cataloging Record Distribution Project.”
- Please contact MARCIVE with any questions about CRDP profiling, records formatting, receipt of files, or other technical issues.
|Alabama||Auburn University Ralph Brown Draughon Library|
|Troy University Library|
|Arizona||Arizona Western College Academic Library|
|Arkansas||University of Arkansas at Pine Bluff John Brown Watson Memorial Library|
|California||California State University, Northridge Delmar T. Oviatt Library|
|Downey City Library|
|Inglewood Public Library|
|San Francisco State University J. Paul Leonard Library|
|Southwestern Law School Leigh H. Taylor Law Library|
|Colorado||Colorado Mesa University John U. Tomlinson Library|
|Western State College Leslie J. Savage Library|
|University of Colorado, Colorado Springs Kraemer Family Library|
|District of Columbia||District of Columbia Public Library|
|Georgetown University Lauinger Library|
|U.S. Department of Justice Main Library|
|Florida||Lake-Sumter State College Library|
|Stetson University College of Law Dolly & Homer Hand Law Library|
|Georgia||Dalton State College Derrell C. Roberts Library|
|Mercer University Furman Smith Law Library|
|University of Georgia School of Law Library|
|Illinois||Oakton Community College Library|
|Olivet Nazarene University Benner Library & Resource Center|
|Principia College Marshall Brooks Library|
|Southern Illinois University Edwardsville Lovejoy Memorial Library|
|University of Illinois Urbana-Champaign Government Documents Library|
|Iowa||Davenport Public Library|
|Loras College Library|
|University of Northern Iowa Rod Library|
|Kentucky||Western Kentucky University Helm-Cravens Library|
|Maryland||Harford Community College Library|
|Massachusetts||Harvard College Lamont Library|
|Harvard Law School Library|
|Michigan||Calvin College & Calvin Theological Seminary Hekman Library|
|Grand Rapids Public Library|
|Schoolcraft College Eric J. Bradner Library|
|Montana||Carroll College Corette Library|
|Montana State Library|
|State Law Library of Montana|
|Nebraska||Nebraska Library Commission|
|Wayne State College Conn Library|
|Nevada||Henderson District Public Libraries Green Valley Library|
|Washoe County Law Library|
|New Hampshire||New Hampshire State Library (New Hampshire Department of Cultural Resources)|
|New Mexico||Western New Mexico University J. Cloyd Miller Library|
|New Jersey||Free Public Library of Elizabeth|
|Monmouth County Library - Eastern Branch|
|New Jersey State Library|
|Rider University Franklin F. Moore Library|
|Rutgers University, Camden Law School Library|
|Rutgers University, Newark Law Library|
|New York||New York Law School Mendik Library|
|Sarah Lawrence College Esther Raushenbush Library|
|Stony Brook University Frank Melville Jr. Memorial Library|
|North Carolina||Davidson County Public Library System Lexington Library|
|Gardner-Webb University Dover Memorial Library|
|State Library of North Carolina (Department of Cultural Resources)|
|University of North Carolina at Chapel Hill Davis Library|
|University of North Carolina, Greensboro Walter Clinton Jackson Library|
|University of North Carolina, Wilmington William M. Randall Library|
|North Dakota||Sitting Bull College Library|
|Valley City State University Allen Memorial Library|
|Ohio||Cleveland State University Cleveland-Marshall College of Law Library|
|Miami University King Library|
|Shawnee State University Clark Memorial Library|
|University of Dayton Roesch Library|
|Youngstown State University William F. Maag Jr. Library|
|Oklahoma||East Central University Linscheid Library|
|Langston University G. Lamar Harrison Library|
|Oklahoma Department of Libraries|
|Public Library of Enid and Garfield County|
|Rogers State University Stratton Taylor Library|
|Southeastern Oklahoma State University Henry G. Bennett Memorial Library|
|Tulsa City County Library|
|University of Central Oklahoma Max Chambers Library|
|Oregon||Oregon State Library|
|Pennsylvania||Scranton Public Library Albright Memorial Building|
|Millersville University of Pennsylvania Francine G. McNairy Library and Learning Forum|
|West Chester University of Pennsylvania Francis Harvey Green Library|
|Puerto Rico||Pontifical Catholic University of Puerto Rico Encarnacion Valdes Library|
|Tennessee||Fisk University Franklin Library|
|Nashville Public Library (Public Library of Nashville & Davidson County|
|Tennessee State Library and Archives|
|University of Tennessee, Knoxville Joel A. Katz Law Library|
|Texas||Arlington Public Library System George W. Hawkes Central Library|
|El Paso Public Library Main Library|
|Lamar University Mary & John Gray Library|
|South Texas College of Law Fred Parks Law Library|
|St. Mary's University Sarita Kenedy East Law Library|
|Texas Lutheran University Blumberg Memorial Library|
|University of Texas at Arlington Library|
|West Texas A&M University Cornette Library|
|U.S. Virgin Islands||Florence Williams Public Library (Division of Libraries, Archives, & Museums)|
|Vermont||University of Vermont Bailey/Howe Library|
|Virginia||Federal Bureau of Investigation Library|
|University of Virginia's College at Wise John Cook Wyllie Library|
|West Virginia||Marshall University James E. Morrow Library|
|West Virginia State University Drain-Jordan Library|
- 2011 Federal Depository Library Conference program
- “Downey City Library: Community Centered Cataloging with GPO’s Records” , FDLP Connection, volume 1, issue 2.