Cataloging Record Distribution Program

The Cataloging Records Distribution Program (CRDP) provides for the U.S. Government Publishing Office (GPO) produced catalog records to participating Federal depository libraries.

As part of funding received from H. R. 1105, the Omnibus Appropriations Act of FY 2009 (P. L. 111-8), a portion was allocated to support GPO’s Cataloging and Indexing (C&I) program and distribute cataloging records to depository libraries. The CRDP started on October 1, 2009 and has expanded each year. In fiscal year 2015, it provides for bibliographic records distribution to 100 Federal depository libraries. GPO purchases MARCIVE, Inc. services for libraries who sign up for the CRDP service; there is no charge for libraries to participate.

Cataloging records are made available to libraries based on a customized profile, according to each library’s unique needs. MARCIVE personnel work with each participating library to develop a CRDP bibliographic records profile that determines the types of records provided monthly. Libraries in turn add the records to their own library catalogs, which enhances public access and awareness of U.S. Government publications.

Benefits of the CRDP

The advantages to participation are many, including:

  • The service is available at no cost to participating libraries.
  • Bibliographic records are provided monthly based on the current library FDLP item selection profile.
  • Participants may configure the bibliographic record files they receive.
  • The monthly process for acquiring the records sets is easy.
  • Receiving bibliographic records reduces library staff cataloging time.
  • Participants have consistently praised CRDP customer service.

How to Join the CRDP

Contact GPO through askGPO if you are interested in learning about any current program openings.

The CRDP has proven to be so successful that GPO typically has a waiting list for participation after the beginning of each fiscal year on October 1. Libraries on past waiting lists have joined the CRDP at the beginning of the next fiscal year.

A library interested in joining is strongly encouraged to review and update their FDLP item number selection profiles, as appropriate, to ensure that the selections best meet the Federal Government information needs of the communities served. If the library wishes to acquire records for all publication formats (e.g., print or other tangible format and online only publications), item selections should include item numbers associated with all formats.

GPO’s Cataloging Data

CRDP records are those created through GPO’s Federal Depository Library Program (FDLP) and Cataloging and Indexing Program (C&I).

GPO cataloging data consists of MARC records for U.S. Government publications published by all three branches of the Federal Government, including:

  • Books
  • Serials
  • Maps
  • Audiovisual materials
  • Computer files or digital materials
  • Streaming videos
  • E-books

These materials are cataloged by GPO staff. The catalog records are viewable in the Catalog of U.S. Government Publications (CGP). On average, GPO catalogs approximately 2,200 titles per month.

GPO is a member of PCC, CONSER, BIBCO, and NACO and catalogs according to national and international bibliographic standards. The majority of records are encoded as full-level. Other encoding levels may be used depending on the availability of cataloging copy, the use of surrogates, etc.

GPO currently uses the separate record approach to cataloging, which means that there will be an individual cataloging record created for each format of a publication, with a 776 MARC field link to all other formats.

RDA is the current standard used by GPO. Records from the Historic Shelflist may not be in RDA.

The majority of records include a corresponding OCLC record number. Records from specific GPO Library Services and Content Management projects, e.g., the GPO Historic Shelf List or the Iowa Poster Project, may not have OCLC numbers.

PURLs in records contain pure links. Links direct to electronic content on GPO’s Federal Digital System (FDsys), GPO servers, agency Web sites, and official FDLP partner sites or servers.

The majority of records are for English-language materials, but GPO catalogs publications in the language used by the publishing agency.

Record Distribution

Each library participant may select one of the following options:

  • All newly created cataloging records
  • All new records, plus changed or updated bibliographic records
  • One of the above options, plus Historic Shelflist records

Records are distributed in batches once a month from MARCIVE. Libraries are notified by MARCIVE each month by email when their records are available to pick up via FTP or HTTP.

MARCIVE will announce record availability, quantity of records, and location where they may be retrieved. Once announced, libraries have two weeks to retrieve records.

CRDP Profile

MARCIVE acquires bibliographic records that match a participating depository library’s current FDLP item number selection profile and creates monthly record sets for the library (with the addition of Historic Shelflist records if requested). When GPO makes changes to item numbers that affect a library’s item number selection profile, MARCIVE automatically provides bibliographic records the next month for the current (i.e., updated) item numbers selected.

The records sets may be customized. For example, libraries may specify that files be divided by publication format for loading into their library catalog. Libraries may also choose to acquire or exclude bibliographic records by publication format, e.g., serials or online only publications.

Each continuing CRDP library is entitled to make up to two cataloging specification updates to the records sets output between October 1 and September 30 of the following year (i.e., the U.S. Government fiscal year).

New CRDP participants set up and test their profiles, ensuring that the bibliographic records display the appropriate way. They may also make two cataloging specification updates each fiscal year after setup.

Profile changes are made by MARCIVE. See the Profile Guide for more information.

Record Customization

Libraries may choose the following CRDP custom options:

  • Historic Shelf List cataloging records (brief records), with either:
    1. All records
    2.  All records by agency (e.g., All A’s = All records from the Department of Agriculture or all Y’s = All Congressional Documents). No further breakdown is offered by SuDocs stem. Multiple agencies may be selected.
  • Choice of how record sets are organized (i.e., they may be in one file or they can be separated by format (e.g., serials only or online only))
  • Creation of item record holding fields
  • Creation of holding codes based on format
  • Placement of OCLC and SuDocs numbers and designated MARC fields according to local practice
  • Record sets in MARC-8 or UTF-8
  • Sending records to OCLC for the purpose of setting holdings

Excluded Services

The following services are not provided in the CRDP:

  • GPO acquisition records (brief bibs)
  • MARCIVE Shipping List Service (SLS) records
  • Barcodes/smart barcodes
  • Superintendent of Documents (SuDocs) number labels
  • Access to MARCIVEWeb Docs (database offered by MARCIVE)
  • Authority control services
  • Custom reporting
  • MARC records profiled by criteria not in the CRDP
  • Record loads tailored for a consortial catalog

Participation Requirements

Participating libraries are required to:

  • Identify a point of contact for the program, i.e., a cataloger, systems librarian, or Federal depository coordinator, and notify both MARCIVE and GPO of any changes in the point of contact.
  • Retrieve catalog records each month on a timely basis.
  • Review and analyze the retrieved catalog records within two weeks of availability.
  • Load the records (based on local protocols) into the ILS/OPAC and test the results.
  • Profile to receive at minimum, on average, ten records each month.
  • Complete an annual GPO survey about the CRDP.
  • For new participants, complete the initial CRDP profile and testing.

GPO reserves the right to remove CRDP participating libraries that do not fulfill these requirements.

Libraries must have an integrated library system which supports Resource Description and Access (RDA) bibliographic records.

How to Discontinue Participation

Libraries that choose to stop receiving records and end their participation in the CRDP should contact both GPO and MARCIVE.

Libraries leaving the CRDP may retain the bibliographic records received through the program.

Questions and Technical Assistance

Questions or comments about the CRDP or to express an interest in joining should be submitted to GPO using askGPO.

  • Please select the category “Federal Depository Libraries” and the subcategory “Cataloging Record Distribution Project.”

Technical support, including ongoing profile maintenance, is provided by This email address is being protected from spambots. You need JavaScript enabled to view it..

  • Please contact MARCIVE with any questions about CRDP profiling, records formatting, receipt of files, or other technical issues.

Participating Libraries in FY2016

State Library
Alabama Auburn University, Ralph Brown Draughon Library
University of Alabama Huntsville Salmon Library
Alabama A&M University, J.F. Drake Memorial Learning Resources Center
Alaska University of Alaska Anchorage UAA/APU Consortium Library
Arizona Arizona Western College Academic Library
Arkansas Arkansas State University, Jonesboro Dean B. Ellis Library
University of Arkansas at Pine Bluff John Brown Watson Memorial Library
California California State University, Northridge Delmar T. Oviatt Library
College of San Mateo Library
Downey City Library
Inglewood Public Library
San Francisco State University J. Paul Leonard Library
Southwestern Law School Leigh H. Taylor Law Library
Colorado Colorado Mesa University John U. Tomlinson Library
Western State College Leslie J. Savage Library
University of Colorado, Colorado Springs Kraemer Family Library
Connecticut Yale University, Lillian Goldman Law Library
District of Columbia District of Columbia Public Library
Georgetown University Lauinger Library
U.S. Department of Justice Main Library
Florida Lake-Sumter State College Library
Stetson University College of Law Dolly & Homer Hand Law Library
Georgia Dalton State College Derrell C. Roberts Library
Mercer University Furman Smith Law Library
University of Georgia School of Law Library
Illinois Oakton Community College Library
Olivet Nazarene University Benner Library & Resource Center
Principia College Marshall Brooks Library
Southern Illinois University Edwardsville Lovejoy Memorial Library
University of Illinois Urbana-Champaign Government Documents Library
Indiana Gary Public Library
Indiana State University, Cunningham Memorial Library
Iowa Davenport Public Library
Drake University Law Library
Loras College Library
University of Northern Iowa Rod Library
Kentucky Western Kentucky University Helm-Cravens Library
Maryland Harford Community College Library
Massachusetts Harvard College Lamont Library
Harvard Law School Library
Michigan Calvin College & Calvin Theological Seminary Hekman Library
Grand Rapids Public Library
Oakland County Law and Research Library
Schoolcraft College Eric J. Bradner Library
Minnesota Leech Lake Tribal College Library
Montana Carroll College Corette Library
Montana State Library
State Law Library of Montana
Nebraska Nebraska Library Commission
Wayne State College Conn Library
Nevada Henderson District Public Libraries Green Valley Library
Washoe County Law Library
University of Nevada, Las Vegas, Wiener-Rogers Law Library
New Hampshire New Hampshire State Library (New Hampshire Department of Cultural Resources)
Saint Anselm College, Geisel Library
New Mexico Western New Mexico University J. Cloyd Miller Library
New Jersey Free Public Library of Elizabeth
Monmouth County Library - Eastern Branch
New Jersey State Library
Rider University Franklin F. Moore Library
Rutgers University, Camden Law School Library
Rutgers University, Newark Law Library
Rutgers University, New Brunswick, Alexander Library
New York New York Law School Mendik Library
Sarah Lawrence College Esther Raushenbush Library
Stony Brook University Frank Melville Jr. Memorial Library
Union College, Schaffer Library
North Carolina Davidson County Public Library System Lexington Library
Fayetteville State University Charles W. Chesnutt Library
State Library of North Carolina (Department of Cultural Resources)
University of North Carolina, Greensboro Walter Clinton Jackson Library
University of North Carolina, Wilmington William M. Randall Library
North Dakota Sitting Bull College Library
Valley City State University Allen Memorial Library
Ohio Ashland University Library
Cleveland State University Cleveland-Marshall College of Law Library
Cleveland State University Michael Schwartz Library
Miami University King Library
Shawnee State University Clark Memorial Library
University of Dayton Roesch Library
Youngstown State University William F. Maag Jr. Library
Otterbein University, Courtright Memorial Library
Ohio University, Alden Library
Cleveland Public Library
Oklahoma East Central University Linscheid Library
Public Library of Enid and Garfield County
Rogers State University Stratton Taylor Library
Southeastern Oklahoma State University Henry G. Bennett Memorial Library
Tulsa City County Library
University of Central Oklahoma Max Chambers Library
Oregon Oregon State Library
Pennsylvania Millersville University of Pennsylvania Francine G. McNairy Library and Learning Forum
Scranton Public Library Albright Memorial Building
Thiel College Langenheim Memorial Library
University of Pennsylvania Van Pelt-Dietrich Library Center
West Chester University of Pennsylvania Francis Harvey Green Library
Dickinson College, Waidner-Spahr Library
Puerto Rico Pontifical Catholic University of Puerto Rico Encarnacion Valdes Library
Tennessee Fisk University Franklin Library
Nashville Public Library (Public Library of Nashville & Davidson County)
Tennessee State Library and Archives
University of Tennessee, Knoxville Joel A. Katz Law Library
Texas El Paso Public Library Main Library
Lamar University Mary & John Gray Library
South Texas College of Law Fred Parks Law Library
St. Mary's University Sarita Kenedy East Law Library
Texas Lutheran University Blumberg Memorial Library
University of Texas at Arlington Library
West Texas A&M University Cornette Library
San Antonio College Library
U.S. Virgin Islands Florence Williams Public Library (Division of Libraries, Archives, & Museums)
Vermont University of Vermont Bailey/Howe Library
Virginia University of Virginia`s College at Wise John Cook Wyllie Library
West Virginia Marshall University James E. Morrow Library
West Virginia State University Drain-Jordan Library

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